How To Fix NAA038 - The document conditions for supplier billing document &1 are missing

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 038

• Message text: The document conditions for supplier billing document &1 are missing

What causes this issue?

Supplier billing document &V1& does not have any document conditions
(number missing).

System Response

No business volume is determined.

How to fix this error?

Please look into this matter.
If necessary, contact your system administrator, as this is due to a
program error.
Supplier billing documents should always have document conditions.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA038 - The document conditions for supplier billing document &1 are missing ?

  The SAP error message NAA038 indicates that the document conditions for a supplier billing document are missing. This typically occurs in the context of invoice verification or when processing supplier invoices in the SAP system. Here’s a breakdown of the cause, potential solutions, and related information for this error:
  Cause:
  
  Missing Condition Records: The most common cause of this error is that the necessary condition records for pricing or discounts are not maintained in the system for the supplier billing document.
  Incorrect Configuration: There may be issues with the configuration of the pricing procedure or the condition types that are supposed to be applied to the supplier billing document.
  Document Type Issues: The document type used for the supplier billing may not be correctly set up to handle the conditions.
  Master Data Issues: The vendor master data or material master data may not have the required information or conditions set up.
  
  Solution:
  
  
  Check Condition Records: 
  
  Go to the transaction code VK11 (Create Condition) or VK12 (Change Condition) to check if the necessary condition records for the relevant pricing procedure are maintained.
  Ensure that the conditions for the specific vendor and material are set up correctly.
  
  
  
  Review Pricing Procedure:
  
  Check the pricing procedure assigned to the document type in the configuration (transaction code SPRO).
  Ensure that the pricing procedure includes the necessary condition types and that they are correctly configured.
  
  
  
  Verify Document Type Configuration:
  
  Ensure that the document type used for the supplier billing document is correctly configured to allow for the necessary conditions.
  Check the settings in the configuration for the document type under Logistics Invoice Verification.
  
  
  
  Check Master Data:
  
  Review the vendor master data to ensure that all necessary information is complete and accurate.
  Check the material master data for any missing pricing information.
  
  
  
  Consult SAP Notes: 
  
  Search for relevant SAP Notes that may address this specific error message or provide additional guidance on resolving it.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), MIRO (Invoice Verification), and VK11/VK12 (Condition Maintenance).
  SAP Help Documentation: Refer to the SAP Help Portal for detailed documentation on pricing procedures and condition records.
  User Exits and BAdIs: If custom logic is involved, check for any user exits or BAdIs that might affect the pricing conditions.
  
  By following these steps, you should be able to identify the root cause of the NAA038 error and implement the necessary corrections to resolve it. If the issue persists, consider reaching out to your SAP support team for further assistance.