How To Fix NAA001 - Data record missing for delivery costs re. provision for accrued income

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 001

• Message text: Data record missing for delivery costs re. provision for accrued income

What causes this issue?

A correction posting of provisions for accrued income is necessary and
defined for for condition type &V3& for item &V2& of document &V1&
(logistics invoice verification) (indicator for purchasing document
type &V4& of the purchasing document concerned is set).
The correction posting is documented by a data record in the delivery
costs (sett purchase order history).
However, this data record could not be found.

System Response

The update of provisions for accrued income is not carried out.

How to fix this error?

Please contact your system administrator, as this is due to an internal
program error.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA001 - Data record missing for delivery costs re. provision for accrued income ?

  The SAP error message NAA001, which indicates that a data record is missing for delivery costs related to the provision for accrued income, typically arises in the context of financial accounting and controlling within the SAP system. This error can occur during the processing of invoices, delivery documents, or when running reports that involve accrued income and delivery costs.
  Cause:
  
  Missing Data Records: The error suggests that there are missing entries in the relevant tables that are required for calculating or posting delivery costs.
  Configuration Issues: There may be configuration issues in the settings for delivery costs or accrued income in the SAP system.
  Incomplete Document Processing: If a delivery or invoice document was not fully processed or posted, it may lead to missing records.
  Data Consistency Issues: There could be inconsistencies in the data due to previous errors or incomplete transactions.
  
  Solution:
  
  Check Document Status: Verify the status of the delivery and invoice documents involved. Ensure that they are fully processed and posted.
  Review Configuration: Check the configuration settings for delivery costs and accrued income in the SAP system. Ensure that all necessary settings are correctly defined.
  Run Consistency Checks: Use transaction codes like SE16 or SE11 to check the relevant database tables for missing entries. You may need to look at tables like VBRK (Billing Document: Header Data) or VBRP (Billing Document: Item Data).
  Reprocess Documents: If you find that documents are incomplete, try reprocessing them to ensure that all necessary data is captured.
  Consult SAP Notes: Look for relevant SAP Notes that may address this specific error. SAP frequently releases notes that provide fixes or workarounds for known issues.
  Contact SAP Support: If the issue persists, consider reaching out to SAP support for assistance. They can provide more detailed guidance based on your specific system configuration and version.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VF01 (Create Billing Document), VF02 (Change Billing Document), and VF03 (Display Billing Document) to manage billing documents effectively.
  Documentation: Review SAP documentation related to financial accounting and controlling, particularly sections that cover delivery costs and accrued income.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the root cause of the NAA001 error and implement a solution to resolve it.