How To Fix N2M273 - Quantity (&1 &2) is greater than available quantity of ref. item (&3 &4)

SAP Error Message - Details

• Message type: E = Error

• Message class: N2M - Global Trade: Item Category Management

• Message number: 273

• Message text: Quantity (&1 &2) is greater than available quantity of ref. item (&3 &4)

What causes this issue?

You have changed the quantity of an item.

System Response

The item whose quantity you changed refers to an item in another
document. In the current document there are also other items that refer
to the aforementioned item. The total of the quantities of these items
should not be greater than the available quantity of the reference item.

How to fix this error?

Correct the quantity.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message N2M273 - Quantity (&1 &2) is greater than available quantity of ref. item (&3 &4) ?

  The SAP error message N2M273 indicates that the quantity specified in a transaction is greater than the available quantity of the referenced item. This typically occurs in scenarios involving inventory management, sales orders, or production orders where the system checks the available stock against the requested quantity.
  Cause:
  
  Insufficient Stock: The most common cause is that the quantity you are trying to process (e.g., in a sales order, delivery, or production order) exceeds the available stock of the referenced item.
  Incorrect Item Reference: The item reference may be incorrect, leading to a mismatch in quantities.
  Stock Movements: There may have been recent stock movements (goods receipts, issues, etc.) that have not been updated in the system, leading to discrepancies.
  Batch Management: If batch management is enabled, the specific batch may not have enough stock available.
  Reservation Issues: If there are reservations against the stock, it may not be available for the transaction you are trying to perform.
  
  Solution:
  
  Check Available Stock: Verify the available stock for the referenced item using transaction codes like MMBE (Stock Overview) or MB52 (List Warehouse Stocks on Hand).
  Adjust Quantity: If the available stock is less than the requested quantity, adjust the quantity in your transaction to match the available stock.
  Update Stock: If you expect more stock to be available (e.g., through a goods receipt), ensure that the stock is updated in the system before proceeding with the transaction.
  Review Reservations: Check for any existing reservations that may be consuming the available stock. You can use transaction code MB22 to view and manage reservations.
  Batch Check: If batch management is in use, ensure that the specific batch has enough stock available.
  Consult with Inventory Management: If you are unsure about stock levels or reservations, consult with your inventory management team to clarify the situation.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MMBE, MB52, MB22, and VL01N (for deliveries) to help diagnose and resolve stock issues.
  Stock Types: Understand the different stock types (unrestricted, quality inspection, blocked) and how they affect availability.
  Configuration Settings: Review the configuration settings related to inventory management and stock availability checks in your SAP system.
  User Authorizations: Ensure that you have the necessary authorizations to view stock levels and make adjustments if needed.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.