How To Fix MY254 - Qty invoiced cannot be greater than receipt qty

SAP Error Message - Details

• Message type: E = Error

• Message class: MY - Messages for Balance Sheet Valuation(Low.Val.Det./LIFO/FIFO)

• Message number: 254

• Message text: Qty invoiced cannot be greater than receipt qty

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MY254 - Qty invoiced cannot be greater than receipt qty ?

  The SAP error message MY254 ("Qty invoiced cannot be greater than receipt qty") typically occurs during the invoicing process in the Materials Management (MM) module when the quantity being invoiced exceeds the quantity that was received. This error is common in scenarios involving purchase orders, goods receipts, and invoice verification.
  Cause:
  
  Mismatch in Quantities: The quantity you are trying to invoice is greater than the quantity that was received and recorded in the system.
  Partial Deliveries: If a purchase order allows for partial deliveries, and you are trying to invoice for a quantity that exceeds what has been delivered.
  Incorrect Data Entry: Manual entry errors when inputting the invoice quantity.
  Goods Receipt Not Posted: If the goods receipt for the purchase order has not been posted or has been posted incorrectly.
  
  Solution:
  
  
  Check Goods Receipt: Verify the goods receipt for the purchase order. Ensure that the quantity received matches what you are trying to invoice.
  
  You can do this by navigating to the relevant purchase order and checking the goods receipt document.
  
  
  
  Adjust Invoice Quantity: If the quantity you are trying to invoice is indeed greater than what was received, adjust the invoice quantity to match the received quantity.
  
  
  Review Purchase Order: Check the purchase order to ensure that it allows for the invoicing of the quantities you are attempting to process. If there are partial deliveries, ensure that you are invoicing only for the quantities that have been delivered.
  
  
  Post Additional Goods Receipt: If additional quantities have been received but not yet recorded, post the goods receipt for those quantities before attempting to invoice again.
  
  
  Consult with Procurement: If there are discrepancies or if you believe there should be more quantities available for invoicing, consult with the procurement team to clarify the situation.
  
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME23N (Display Purchase Order), MIGO (Goods Movement), and MIRO (Invoice Verification) to check the relevant documents.
  Document Flow: Review the document flow for the purchase order to see the status of goods receipts and invoices.
  User Permissions: Ensure that you have the necessary permissions to view and modify the relevant documents in SAP.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or known issues.
  
  By following these steps, you should be able to resolve the MY254 error and successfully process your invoice.