How To Fix MY253 - It only makes sense to enter qty invoiced if referencing PO

SAP Error Message - Details

• Message type: E = Error

• Message class: MY - Messages for Balance Sheet Valuation(Low.Val.Det./LIFO/FIFO)

• Message number: 253

• Message text: It only makes sense to enter qty invoiced if referencing PO

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message MY253 - It only makes sense to enter qty invoiced if referencing PO ?

  The SAP error message MY253 ("It only makes sense to enter qty invoiced if referencing PO") typically occurs in the context of invoice verification or goods receipt processing when the system expects a purchase order (PO) reference but does not find one. This error is common in scenarios where an invoice is being processed without a corresponding PO, or when the system settings require a PO reference for the invoiced quantity.
  Cause:
  
  Missing Purchase Order Reference: The invoice being processed does not reference a valid purchase order.
  Incorrect Invoice Type: The invoice type being used may not allow for direct entry of quantities without a PO.
  Configuration Settings: The system configuration may require that all invoices must reference a PO for quantity invoicing.
  Data Entry Error: There may be a mistake in the data entry, such as incorrect document type or missing fields.
  
  Solution:
  
  Check PO Reference: Ensure that the invoice you are trying to process has a valid purchase order reference. If it does not, you may need to create a PO or adjust the invoice type.
  Use Correct Invoice Type: If you are processing an invoice that does not require a PO (like a service invoice), ensure you are using the correct invoice type that allows for such processing.
  Review Configuration: Consult with your SAP administrator or configuration team to review the settings related to invoice processing and ensure they align with your business processes.
  Data Entry Verification: Double-check all fields in the invoice entry screen to ensure that all required information is correctly filled out, especially the PO number and quantity fields.
  
  Related Information:
  
  Transaction Codes: The error may occur in transactions such as MIRO (Invoice Verification) or MIGO (Goods Movement).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Documentation: Refer to SAP user manuals or training materials for guidance on invoice processing and the importance of PO references.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By addressing the above points, you should be able to resolve the MY253 error and successfully process your invoice.