How To Fix MRBW025 - The shadow entry could not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: MRBW - Extraction to BW

• Message number: 025

• Message text: The shadow entry could not be deleted

What causes this issue?

The shadow entry does not exist.

System Response

If no BW extraction of billing documents took place (for example, due to
a release upgrade or deactivation in the current release), no entries
exist in table RBEX. The system therefore cannot delete the entries.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MRBW025 - The shadow entry could not be deleted ?

  The SAP error message MRBW025, which states "The shadow entry could not be deleted," typically occurs in the context of the Material Requirements Planning (MRP) or Inventory Management modules. This error is related to the deletion of shadow entries in the database, which are temporary records used for various purposes, such as reporting or data processing.
  Causes:
  
  Data Integrity Issues: The shadow entry may be linked to other records that prevent its deletion due to referential integrity constraints.
  Locking Issues: The entry might be locked by another user or process, preventing its deletion.
  System Errors: There could be a temporary system error or inconsistency in the database that is causing the deletion to fail.
  Authorization Issues: The user attempting to delete the shadow entry may not have the necessary permissions to perform this action.
  
  Solutions:
  
  Check for Locks: Use transaction codes like SM12 to check for any locks on the shadow entry. If another user or process is holding a lock, you may need to wait or coordinate with them to release it.
  Review Data Integrity: Ensure that the shadow entry is not linked to other records that would prevent its deletion. You may need to investigate related tables or entries.
  Retry the Deletion: Sometimes, simply retrying the deletion after a short period can resolve the issue, especially if it was caused by a temporary system error.
  Check Authorizations: Verify that the user has the necessary authorizations to delete shadow entries. If not, you may need to adjust the user's roles or permissions.
  Consult Logs: Check the system logs (transaction SLG1) for any additional error messages or details that could provide more context on why the deletion failed.
  Database Consistency Check: If the issue persists, consider running a database consistency check or consult with your SAP Basis team to ensure that there are no underlying database issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MRBR (Release Blocked Invoices), MB1A (Goods Withdrawal), and others that may be related to the context in which the error occurs.
  SAP Notes: Search for SAP Notes related to MRBW025 in the SAP Support Portal. There may be specific patches or updates that address this issue.
  Documentation: Review SAP documentation for the specific module you are working with to understand how shadow entries are managed and any best practices for handling them.
  
  If the problem persists after trying the above solutions, it may be necessary to escalate the issue to your SAP support team or consult with SAP directly for further assistance.