How To Fix MN478 - Document conditions for purchasing document & missing

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 478

• Message text: Document conditions for purchasing document & missing

What causes this issue?

A price determination process has been carried out for purchasing
document &V1&. This means that document conditions should exist which
are used as the basis for updating the cumulative business volumes.
However, during the importing of the document conditions no data record
was found. This should not be the case.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please check the document conditions for purchasing document &V1&. The
calculation schema may not have been maintained correctly.
In particular, check to see whether there are any missing business
volume updates relevant to subsequent (end-of-period rebate)
settlement.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN478 - Document conditions for purchasing document & missing ?

  The SAP error message MN478 typically indicates that there are missing conditions for a purchasing document, such as a purchase order or a contract. This error can occur when the system is unable to find the necessary pricing conditions or other relevant conditions that are required for the document to be processed correctly.
  Cause:
  
  Missing Condition Records: The most common cause is that the condition records for pricing, discounts, or surcharges are not maintained in the system for the relevant vendor or material.
  Incorrect Condition Types: The condition types that are expected in the purchasing document may not be set up correctly in the system.
  Master Data Issues: There may be issues with the vendor master data or material master data that prevent the system from finding the correct conditions.
  Document Type Configuration: The purchasing document type may not be configured to allow certain conditions.
  Pricing Procedure: The pricing procedure assigned to the purchasing document may not include the necessary condition types.
  
  Solution:
  
  
  Check Condition Records:
  
  Go to transaction code VK11 (Create Condition) or VK12 (Change Condition) to check if the necessary condition records exist for the relevant vendor and material.
  Ensure that the conditions are maintained for the correct combination of vendor, material, and purchasing organization.
  
  
  
  Review Pricing Procedure:
  
  Use transaction code OBQ1 to check the pricing procedure assigned to the purchasing document.
  Ensure that the pricing procedure includes all necessary condition types.
  
  
  
  Verify Master Data:
  
  Check the vendor master data (transaction code XK03) and material master data (transaction code MM03) to ensure that they are correctly set up and that the necessary purchasing information is available.
  
  
  
  Document Type Configuration:
  
  Review the configuration of the purchasing document type in transaction code OMEC to ensure that it is set up to allow the required conditions.
  
  
  
  Test with Different Scenarios:
  
  If possible, try creating a similar purchasing document with a different vendor or material to see if the issue persists. This can help isolate whether the problem is specific to certain data.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VK11 / VK12: Create/Change Condition Records
  XK03: Display Vendor Master Data
  MM03: Display Material Master Data
  OMEC: Configuration for Purchasing Document Types
  OBQ1: Pricing Procedure Configuration
  
  
  
  SAP Documentation: Refer to the SAP Help Portal for detailed documentation on pricing procedures and condition records.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  By following these steps, you should be able to identify and resolve the cause of the MN478 error message in SAP.