How To Fix MMPUR_CAT_EXTR_LGMSG168 - Status cannot be set to Archivable for catalog item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_CAT_EXTR_LGMSG - Extractor Log Messages

• Message number: 168

• Message text: Status cannot be set to Archivable for catalog item &1

What causes this issue?

Status cannot be set to Archivable as Purchase Requisition exists for
catalog item <(>&<)>1 which has not reached end of purpose.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_CAT_EXTR_LGMSG168 - Status cannot be set to Archivable for catalog item &1 ?

  The SAP error message MMPUR_CAT_EXTR_LGMSG168 indicates that the status of a catalog item cannot be set to "Archivable." This typically occurs in the context of managing catalog items in SAP's Material Management (MM) module, particularly when dealing with procurement catalogs.
  Cause:
  The error can arise due to several reasons, including:
  
  Incomplete Data: The catalog item may have incomplete or missing data that prevents it from being archived.
  Dependencies: There may be existing dependencies or references to the catalog item that need to be resolved before it can be archived.
  Status Restrictions: The current status of the catalog item may not allow it to be set to "Archivable." For example, if the item is still in use or has active transactions associated with it.
  Configuration Issues: There may be configuration settings in the system that restrict the archiving of certain items based on specific criteria.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  Check Item Status: Verify the current status of the catalog item. Ensure that it is not in use or locked by any transactions.
  Review Dependencies: Look for any dependencies or references to the catalog item. This may include checking for open purchase orders, contracts, or other documents that reference the item.
  Complete Required Data: Ensure that all required fields and data for the catalog item are complete and accurate.
  Consult Archiving Guidelines: Review the archiving guidelines and policies in your organization to ensure that the item meets the criteria for archiving.
  Use Transaction Codes: Utilize relevant transaction codes (like MM02 for changing material data) to check and modify the item’s status or data as needed.
  Check Configuration: If you have access, review the configuration settings related to archiving in the SAP system to ensure they are set up correctly.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes often provide specific guidance or fixes for known problems.
  Documentation: Refer to SAP documentation on material management and catalog management for more detailed information on archiving processes.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored assistance based on your system configuration and business processes.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.