How To Fix MMPUR_ARCHIVE025 - Purchase requisition &1 &2 already archived

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 025

• Message text: Purchase requisition &1 &2 already archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE025 - Purchase requisition &1 &2 already archived ?

  The SAP error message MMPUR_ARCHIVE025 indicates that a purchase requisition (PR) with the specified identifiers (typically the PR number and the document year) has already been archived. This means that the data for that purchase requisition is no longer available in the active database but has been moved to an archive for storage purposes.
  Cause:
  
  Archiving Process: The purchase requisition has been processed through the archiving program, which is a standard procedure in SAP to manage data volume and improve system performance.
  Data Management: Organizations often archive older or completed documents to keep the database size manageable and to comply with data retention policies.
  
  Solution:
  
  Check Archive Status: If you need to access the archived purchase requisition, you can use the SAP Archive Information System (transaction code SARA) to check the status of archived documents.
  Access Archived Data: If you need to view or retrieve the archived purchase requisition, you can use the appropriate transaction or report that allows you to access archived data. This typically involves using the Archive Information System (transaction SARI) to search for the archived document.
  Recreate PR: If the archived purchase requisition is no longer needed, and you need to create a new one, you can simply create a new purchase requisition with the required details.
  Consult with IT: If you believe the archiving was done in error or if you need to restore the document, consult your SAP Basis or IT team for assistance in retrieving the archived data.
  
  Related Information:
  
  Archiving Configuration: The archiving process is usually configured by the SAP Basis team. It is important to understand the archiving strategy and retention policies in your organization.
  Transaction Codes:
  
  SARA: Archive Administration
  SARI: Archive Information System
  ME51N: Create Purchase Requisition
  
  
  Documentation: Refer to SAP Help documentation for more details on archiving processes and how to manage archived data.
  
  If you frequently encounter this error, it may be beneficial to review your organization's archiving policies and procedures to ensure they align with your operational needs.