How To Fix MMPUR_ARCHIVE021 - &1 of &2 purchase requisition items deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 021

• Message text: &1 of &2 purchase requisition items deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE021 - &1 of &2 purchase requisition items deleted ?

  The SAP error message MMPUR_ARCHIVE021 indicates that certain purchase requisition items have been deleted due to archiving processes. This typically occurs when the system has archived data that is no longer needed for day-to-day operations, which can include purchase requisitions that have been completed or are no longer relevant.
  Cause:
  
  Archiving Process: The error is triggered when the archiving process has been executed for purchase requisitions, and the system is trying to access items that have already been archived and subsequently deleted from the database.
  Data Management: Organizations often archive data to improve system performance and manage data volume, which can lead to the deletion of older or less relevant purchase requisition items.
  
  Solution:
  
  Check Archiving Settings: Review the archiving settings in your SAP system to understand which purchase requisition items are being archived and the criteria used for archiving.
  Access Archived Data: If you need to access the deleted purchase requisition items, you may need to use the archiving information system or restore the archived data if necessary.
  Adjust Archiving Strategy: If the archiving process is too aggressive, consider adjusting the criteria or frequency of archiving to retain more data in the active database.
  Consult Documentation: Refer to SAP documentation or consult with your SAP Basis or functional team to understand the implications of the archiving process and how to manage it effectively.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like SARA (Archive Administration) to manage archiving objects and settings.
  Archiving Objects: Familiarize yourself with the specific archiving objects related to purchase requisitions (e.g., MM_PUR_REQ) to understand what data is being archived.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  User Training: Ensure that users are trained on how to handle archived data and understand the implications of data deletion due to archiving.
  
  If the issue persists or if you require further assistance, it may be beneficial to reach out to your SAP support team or consult with SAP support for more tailored guidance.