How To Fix MM_PUR_SES085 - Send for Approval not possible as the flexible workflow is not active.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_SES -

• Message number: 085

• Message text: Send for Approval not possible as the flexible workflow is not active.

Self-Explanatory Message

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• What is the cause and solution for SAP error message MM_PUR_SES085 - Send for Approval not possible as the flexible workflow is not active. ?

  The SAP error message MM_PUR_SES085 indicates that a purchase requisition or purchase order cannot be sent for approval because the flexible workflow feature is not activated in the system. This error typically occurs in the context of the Materials Management (MM) module when trying to initiate an approval process for procurement documents.
  Cause:
  The primary cause of this error is that the flexible workflow for purchase requisitions or purchase orders has not been configured or activated in the SAP system. The flexible workflow allows organizations to define approval processes that can vary based on specific criteria, such as document type, value, or other attributes.
  Solution:
  To resolve this error, you need to activate and configure the flexible workflow for the relevant document type. Here are the steps to do this:
  
  
  Activate Flexible Workflow:
  
  Go to the SAP Easy Access screen.
  Navigate to the following path: SPRO -> SAP Reference IMG -> Materials Management -> Purchasing -> Purchase Requisition -> Flexible Workflow for Purchase Requisition -> Activate Flexible Workflow.
  Ensure that the flexible workflow is activated for the relevant document types.
  
  
  
  Define Workflow:
  
  After activation, you need to define the workflow settings.
  Navigate to: SPRO -> SAP Reference IMG -> Materials Management -> Purchasing -> Purchase Requisition -> Flexible Workflow for Purchase Requisition -> Define Workflow.
  Create or modify the workflow according to your organization's approval requirements.
  
  
  
  Assign Workflow to Document Types:
  
  Ensure that the workflow is assigned to the appropriate purchase requisition or purchase order document types.
  This can be done in the same configuration area where you defined the workflow.
  
  
  
  Check User Authorizations:
  
  Ensure that the users who are trying to send the document for approval have the necessary authorizations to do so.
  
  
  
  Testing:
  
  After making the necessary changes, test the process by creating a new purchase requisition or purchase order and attempting to send it for approval again.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed steps on configuring flexible workflows in the MM module.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWDD (Workflow Builder) for more advanced workflow configurations.
  Support: If issues persist, consider reaching out to your SAP support team or consulting with an SAP MM specialist for further assistance.
  
  By following these steps, you should be able to resolve the MM_PUR_SES085 error and successfully send documents for approval using the flexible workflow feature in SAP.