How To Fix MM_PUR_SES045 - Approval of SES cannot be revoked as goods receipt cannot be canceled

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_SES -

• Message number: 045

• Message text: Approval of SES cannot be revoked as goods receipt cannot be canceled

What causes this issue?

Whenever you approve a service entry sheet, a goods receipt document is
created by the system. If you want to revoke the approval of the service
entry sheet, the goods receipt must be canceled by the system. If this
is not possible, the approval of the service entry cannot be revoked.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_SES045 - Approval of SES cannot be revoked as goods receipt cannot be canceled ?

  The SAP error message MM_PUR_SES045 indicates that an attempt was made to revoke the approval of a Service Entry Sheet (SES), but this action cannot be completed because the associated goods receipt (GR) cannot be canceled. This situation typically arises in the context of procurement and service management within SAP.
  Cause:
  
  Goods Receipt Already Posted: The most common reason for this error is that a goods receipt has already been posted against the service entry sheet. Once a goods receipt is posted, it creates a financial commitment and inventory record that cannot be easily reversed.
  Dependencies on Financial Transactions: If there are financial transactions or accounting entries that depend on the goods receipt, SAP will prevent the cancellation to maintain data integrity.
  Approval Workflow: The SES may be part of an approval workflow, and if the goods receipt is already processed, the system will not allow revocation of the SES approval.
  
  Solution:
  
  Check Goods Receipt Status: Verify the status of the goods receipt associated with the SES. If the goods receipt is still in a state that allows for cancellation, you may need to cancel the goods receipt first before attempting to revoke the SES approval.
  Cancel Goods Receipt: If possible, cancel the goods receipt. This can typically be done through the transaction code MIGO (Goods Movement) by selecting the option to cancel the goods receipt. Ensure that you have the necessary permissions and that the cancellation does not violate any business rules.
  Consult with Finance/Accounting: If the goods receipt cannot be canceled due to financial implications, consult with your finance or accounting department to understand the impact and explore alternative solutions.
  Review Workflow: If the SES is part of a workflow, check if there are any pending approvals or processes that need to be addressed before you can revoke the SES approval.
  Use Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  MIGO: For goods movements, including cancellations.
  ML81N: For managing service entry sheets.
  ME23N: To view purchase orders and related documents.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation for detailed steps on handling goods receipts and service entry sheets.
  User Permissions: Ensure that you have the necessary permissions to perform cancellations and revocations in the system.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance related to this error message.
  Training: Consider training sessions or resources on SAP MM (Materials Management) and procurement processes to better understand the implications of goods receipts and service entry sheets.
  
  By following these steps, you should be able to address the MM_PUR_SES045 error effectively.