How To Fix MM_PUR_QTN036 - Quotation couldn't be created because RFQ &1 is flagged for archiving.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_QTN - Message class of MM PUR QTN

• Message number: 036

• Message text: Quotation couldn't be created because RFQ &1 is flagged for archiving.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_QTN036 - Quotation couldn't be created because RFQ &1 is flagged for archiving. ?

  The SAP error message MM_PUR_QTN036 indicates that a quotation could not be created because the corresponding Request for Quotation (RFQ) is flagged for archiving. This typically means that the RFQ is no longer active in the system and has been marked for archiving, which prevents any further actions, such as creating a quotation, from being performed on it.
  Cause:
  
  Archiving Status: The RFQ has been flagged for archiving, which means it is considered inactive or obsolete.
  Data Management: The RFQ may have been archived as part of a data management strategy to reduce the size of the database or to comply with data retention policies.
  
  Solution:
  
  Check RFQ Status: Verify the status of the RFQ in the system. You can do this by navigating to the RFQ transaction (e.g., ME41 or ME47) and checking if the RFQ is indeed flagged for archiving.
  Unarchive RFQ: If the RFQ needs to be active again, you may need to unarchive it. This typically requires administrative access and may involve using specific SAP transactions or tools designed for data management.
  Create a New RFQ: If the RFQ is no longer needed or cannot be unarchived, consider creating a new RFQ instead. This can be done using the standard RFQ creation transaction (ME41).
  Consult with IT or SAP Basis Team: If you are unsure about the archiving process or how to unarchive the RFQ, consult with your IT department or SAP Basis team for assistance.
  
  Related Information:
  
  Archiving Process: Understand the archiving process in your organization, including how and when documents are archived, and the policies governing data retention.
  SAP Documentation: Refer to SAP Help documentation for more details on RFQ management and archiving processes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME41 (Create RFQ), ME42 (Change RFQ), and ME47 (Maintain Quotation) for managing RFQs and quotations.
  
  By following these steps, you should be able to resolve the issue related to the MM_PUR_QTN036 error message.