How To Fix MILL_SD038 - More than one copy exists for item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: MILL_SD - Messages from Sales

• Message number: 038

• Message text: More than one copy exists for item &1

What causes this issue?

You wanted to update or compare a changeable item of a sales order
document with data from a copy. However, there is more than one copy
for this item.

System Response

This function cannot be executed, since it is not clear from which copy
the data should be transferred, or which copy should be used for
comparison.

How to fix this error?

Transfer or compare the data on screen <LS> Version data - Overview</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MILL_SD038 - More than one copy exists for item &1 ?

  The SAP error message MILL_SD038, which states "More than one copy exists for item &1," typically occurs in the context of sales and distribution (SD) processes, particularly when dealing with sales orders, deliveries, or inventory management. This error indicates that there are multiple entries or copies of the same item in the system, which can lead to confusion or conflicts in processing.
  Cause:
  
  Duplicate Entries: The most common cause of this error is that there are duplicate entries for the same item in the sales order or delivery document.
  Incorrect Configuration: There may be issues with the configuration of the material master or sales document types that allow for multiple entries.
  Data Integrity Issues: Data inconsistencies or integrity issues in the database can lead to multiple records being created for the same item.
  User Error: Users may inadvertently create multiple sales orders or deliveries for the same item.
  
  Solution:
  
  Check for Duplicates: Review the sales order or delivery document to identify if there are indeed multiple entries for the same item. You can do this by checking the item overview in the document.
  Delete or Consolidate Duplicates: If duplicates are found, you may need to delete the unnecessary entries or consolidate them into a single entry, depending on the business process.
  Review Configuration: Check the configuration settings for the material master and sales document types to ensure they are set up correctly to prevent duplicates.
  Data Cleanup: If the issue is due to data integrity problems, consider running a data cleanup process or using transaction codes like SE16 or SE11 to analyze the database tables for inconsistencies.
  Consult Documentation: Refer to SAP documentation or notes related to this error message for any specific patches or updates that may address the issue.
  Contact SAP Support: If the problem persists and you cannot resolve it, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like VA03 (Display Sales Order), VL03N (Display Outbound Delivery), or MM03 (Display Material) to investigate the issue further.
  SAP Notes: Check SAP Notes for any known issues or fixes related to the MILL_SD038 error.
  User Training: Ensure that users are trained on how to properly create and manage sales orders and deliveries to minimize the risk of creating duplicates.
  
  By following these steps, you should be able to identify the cause of the MILL_SD038 error and implement a solution to resolve it.