How To Fix MILL_SD036 - Item &1 is not in the database

SAP Error Message - Details

• Message type: E = Error

• Message class: MILL_SD - Messages from Sales

• Message number: 036

• Message text: Item &1 is not in the database

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message MILL_SD036 - Item &1 is not in the database ?

  The SAP error message MILL_SD036, which states "Item &1 is not in the database," typically occurs when the system cannot find the specified item in the database. This can happen for several reasons, and understanding the cause is essential for finding a solution.
  Causes:
  
  Item Not Created: The item (material) has not been created in the system. This could be due to a missing master data entry.
  Incorrect Item Number: The item number entered may be incorrect or misspelled.
  Data Deletion: The item may have been deleted or marked for deletion in the system.
  Authorization Issues: The user may not have the necessary authorizations to view or access the item.
  Incorrect Plant or Storage Location: The item may exist, but not in the specified plant or storage location.
  Data Synchronization Issues: If the system is integrated with other systems, there may be synchronization issues leading to the item not being available.
  
  Solutions:
  
  Verify Item Creation: Check if the item exists in the system. You can do this by using transaction codes like MM03 (Display Material) or MM01 (Create Material) to see if the item is listed.
  Check Item Number: Ensure that the item number entered is correct. Double-check for any typos or formatting issues.
  Review Deletion Flags: If the item was deleted, check if it has been marked for deletion. You can do this in the material master data.
  Authorization Check: Ensure that the user has the necessary permissions to access the item. Consult with your SAP security team if needed.
  Check Plant/Storage Location: Verify that the item is available in the specified plant or storage location. You can check this in the material master data.
  Data Synchronization: If the system is integrated with other systems (like an ERP or CRM), ensure that data synchronization is functioning correctly. You may need to consult with your IT team to resolve any integration issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MM03 (Display Material), MM01 (Create Material), and MM02 (Change Material).
  Material Master Data: Understanding how material master data is structured in SAP can help in troubleshooting issues related to items.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Documentation: Refer to user manuals or training materials for guidance on how to manage material data in SAP.
  
  If the issue persists after checking these aspects, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.