How To Fix MEPA016 - Confirmed quantity & less than delivered quantity & for PO item & &

SAP Error Message - Details

• Message type: E = Error

• Message class: MEPA - Messages for Portal Applications MM-PUR

• Message number: 016

• Message text: Confirmed quantity & less than delivered quantity & for PO item & &

What causes this issue?

You have attempted to transfer the quantity confirmed by the supplier
&V1& into the schedule lines of PO item &V3& &V4&. The quantity &V2& has
already been delivered against this PO item. The confirmed quantity may
not be less than the quantity already delivered.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MEPA016 - Confirmed quantity & less than delivered quantity & for PO item & & ?

  The SAP error message MEPA016 indicates that there is a discrepancy between the confirmed quantity and the delivered quantity for a purchase order (PO) item. Specifically, it means that the quantity you have confirmed in the system is less than the quantity that has actually been delivered.
  Cause:
  
  Mismatch in Quantities: The most common cause is that the quantity you confirmed in the system does not match the quantity that was delivered by the vendor.
  Incorrect Confirmation: You may have entered the wrong quantity during the confirmation process.
  Partial Deliveries: If the vendor delivered a quantity that is greater than what you confirmed, this error can occur.
  System Configuration Issues: There may be issues with how the system is configured to handle confirmations and deliveries.
  
  Solution:
  
  Check Delivery Documents: Verify the delivery documents to ensure that the delivered quantity matches what you expect. You can do this by checking the goods receipt (GR) document associated with the PO.
  Adjust Confirmed Quantity: If the delivered quantity is correct, you may need to adjust the confirmed quantity in the system to match the delivered quantity.
  Reconfirm the PO: If you confirmed the wrong quantity, you can go back and reconfirm the PO with the correct quantity.
  Consult with Vendor: If there is a discrepancy, consult with the vendor to clarify the delivered quantity and ensure that it aligns with what was agreed upon.
  Review System Settings: If this issue occurs frequently, review the system settings and configurations related to purchase order confirmations and deliveries to ensure they are set up correctly.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order) to view the details of the PO and ME22N (Change Purchase Order) to make necessary adjustments.
  Documentation: Ensure that all delivery and confirmation documents are properly documented and stored for future reference.
  Training: If users frequently encounter this error, consider providing additional training on how to properly confirm quantities in the system.
  
  By following these steps, you should be able to resolve the MEPA016 error and ensure that your purchase order confirmations are accurate.