How To Fix ME871 - Cumulative rough GR quantity &1 &2 exceeds PO quantity &3 &4

SAP Error Message - Details

• Message type: E = Error

• Message class: ME - Purchasing: General Messages

• Message number: 871

• Message text: Cumulative rough GR quantity &1 &2 exceeds PO quantity &3 &4

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message ME871 - Cumulative rough GR quantity &1 &2 exceeds PO quantity &3 &4 ?

  The SAP error message ME871 indicates that the cumulative quantity of goods receipt (GR) for a purchase order (PO) exceeds the total quantity specified in the PO. This typically occurs when the system detects that the total quantity received (including all previous GRs) has surpassed the quantity that was originally ordered.
  Cause:
  
  Excess Goods Receipt: The most common cause is that the user has attempted to post a goods receipt that, when added to previous receipts, exceeds the total ordered quantity.
  Incorrect PO Quantity: The purchase order may have been modified, and the new quantity is not reflected in the GR process.
  Multiple GRs: If multiple users are processing GRs for the same PO simultaneously, it can lead to discrepancies.
  Manual Entry Errors: Errors during manual entry of quantities can lead to exceeding the ordered amount.
  
  Solution:
  
  Check the Purchase Order: Verify the total quantity ordered in the PO. You can do this by navigating to the PO in SAP and checking the details.
  Review Previous GRs: Check the history of goods receipts for that particular PO to see how much has already been received. This can be done using transaction codes like ME23N (Display Purchase Order) or MMBE (Stock Overview).
  Adjust the GR Quantity: If the cumulative quantity exceeds the ordered quantity, adjust the quantity you are trying to post in the GR to ensure it does not exceed the total ordered amount.
  Communicate with Stakeholders: If there is a need to receive more than the ordered quantity, communicate with the purchasing department to adjust the PO accordingly.
  Use Transaction Codes: Use transaction codes like MB1A (Goods Withdrawal), MIGO (Goods Movement), or MB03 (Display Material Document) to manage and review goods movements.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), MIGO (Goods Movement), and MB51 (Material Document List) for tracking and managing goods receipts.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Training: Ensure that users involved in the GR process are trained on how to properly handle POs and GRs to minimize errors.
  System Configuration: In some cases, system configuration settings related to inventory management and purchasing may need to be reviewed to ensure they align with business processes.
  
  By following these steps, you should be able to resolve the ME871 error and ensure that your goods receipt processes are functioning correctly.