How To Fix ME494 - Release will be set for all items within framework of overall release

SAP Error Message - Details

• Message type: E = Error

• Message class: ME - Purchasing: General Messages

• Message number: 494

• Message text: Release will be set for all items within framework of overall release

What causes this issue?

The purchase requisition is subject to overall release. When one item
is released, all other items are automatically released at the same
time.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ME494 - Release will be set for all items within framework of overall release ?

  The SAP error message ME494, which states "Release will be set for all items within framework of overall release," typically occurs in the context of purchasing documents, such as purchase orders or scheduling agreements. This message indicates that the system is attempting to set a release status for all items in a document, but there may be issues preventing this from happening.
  Cause:
  
  
  Overall Release Strategy: The error often arises when there is a release strategy in place that requires approval for all items in a purchasing document. If one or more items do not meet the criteria for release, the system will not allow the overall release to proceed.
  
  
  Missing Approvals: If certain items are pending approval or if the release codes for those items are not set correctly, the overall release cannot be completed.
  
  
  Configuration Issues: There may be issues with the configuration of the release strategy in the system, such as incorrect settings in the release procedure or missing conditions.
  
  
  Item Status: If any item in the document has a status that prevents it from being released (e.g., blocked for purchasing), this can trigger the error.
  
  
  Solution:
  
  
  Check Release Strategy: Review the release strategy assigned to the purchasing document. Ensure that all items meet the criteria for release. You can do this by checking the release codes and the status of each item.
  
  
  Review Item Status: Check the status of each item in the document. Make sure that there are no blocks or issues preventing the release of any item.
  
  
  Approval Process: Ensure that all necessary approvals have been obtained for the items in the document. If any items are pending approval, follow up with the relevant approvers.
  
  
  Configuration Review: If you have access to the configuration settings, review the release procedure settings in the SAP system. Ensure that the conditions for the release strategy are correctly defined.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the release strategy and how it applies to your purchasing documents.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME29N (Change Purchase Order) or ME28 (Release Purchase Order) to manage release strategies.
  Release Strategy Configuration: The configuration for release strategies can be found in the SPRO transaction under "Materials Management" > "Purchasing" > "Release Procedure for Purchase Orders."
  User Roles: Ensure that the users involved in the release process have the appropriate roles and authorizations to approve or release items.
  
  By following these steps, you should be able to identify the cause of the ME494 error and take appropriate action to resolve it.