How To Fix ME235 - List incomplete due to missing authorizations

SAP Error Message - Details

• Message type: E = Error

• Message class: ME - Purchasing: General Messages

• Message number: 235

• Message text: List incomplete due to missing authorizations

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Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message ME235 - List incomplete due to missing authorizations ?

  The SAP error message ME235, which states "List incomplete due to missing authorizations," typically occurs when a user attempts to access a report or transaction related to purchasing documents (like purchase orders or requisitions) but lacks the necessary authorizations to view all the data.
  Cause:
  The error is primarily caused by insufficient authorization roles assigned to the user. This can happen due to:
  
  Missing Authorization Objects: The user does not have the required authorization objects in their role profile to access certain purchasing data.
  Role Configuration: The roles assigned to the user may not be configured correctly to include the necessary permissions for the specific transaction or report.
  Data Restrictions: There may be restrictions based on organizational levels (like company codes, plants, etc.) that limit the data a user can see.
  
  Solution:
  To resolve the ME235 error, you can take the following steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorizations are missing.
  This transaction will show you the last authorization check and help identify the specific authorization objects that are lacking.
  
  
  
  Review Role Assignments:
  
  Check the roles assigned to the user using transaction code SU01 (User Maintenance).
  Ensure that the user has the appropriate roles that include the necessary authorizations for the purchasing documents.
  
  
  
  Modify Roles:
  
  If you have the necessary permissions, you can modify the roles using transaction code PFCG (Profile Generator) to include the missing authorization objects.
  If you do not have the necessary permissions, contact your SAP security administrator to request the required changes.
  
  
  
  Testing:
  
  After making changes to the roles or authorizations, have the user log out and log back in to see if the issue is resolved.
  Re-run the transaction or report to confirm that the error no longer appears.
  
  
  
  Documentation and Training:
  
  Ensure that users are aware of the authorization requirements for the transactions they need to access.
  Provide training or documentation on how to request additional authorizations if needed.
  
  
  
  Related Information:
  
  Authorization Objects: Common authorization objects related to purchasing include M_BEST_BSA (Purchasing Document: Authorization for Purchasing Group), M_BEST_EKO (Purchasing Document: Authorization for Company Code), and M_BEST_VKO (Purchasing Document: Authorization for Vendor).
  SAP Notes: Check SAP Notes for any specific issues or updates related to the ME235 error.
  User Roles: Regularly review and audit user roles and authorizations to ensure they align with business needs and compliance requirements.
  
  By following these steps, you should be able to identify and resolve the authorization issues causing the ME235 error in SAP.