How To Fix ME161 - The notified quantity exceeds the ordered quantity &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: ME - Purchasing: General Messages

• Message number: 161

• Message text: The notified quantity exceeds the ordered quantity &1 &2

What causes this issue?

The total notified quantity is greater than the ordered quantity
including the overdelivery tolerance. If you do not increase the ordered
quantity accordingly in this case, a goods receipt (GR) in the amount of
the notified quantity is not possible. This is because the GR is limited
to the ordered quantity plus overdelivery tolerance.

How to fix this error?

You must reduce the notified quantity, so that it does not exceed the
ordered quantity. Alternatively, you must increase the ordered quantity
in the purchase order after posting the inbound delivery.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ME161 - The notified quantity exceeds the ordered quantity &1 &2 ?

  The SAP error message ME161, which states "The notified quantity exceeds the ordered quantity &1 &2," typically occurs in the context of purchase order processing, particularly when dealing with goods receipts or notifications. This error indicates that the quantity being reported (notified) for a goods receipt or a delivery exceeds the quantity that was originally ordered in the purchase order.
  Cause:
  
  Quantity Mismatch: The most common cause is that the quantity being entered in the goods receipt or notification exceeds the quantity specified in the purchase order.
  Incorrect Purchase Order Reference: The goods receipt may be referencing the wrong purchase order or line item.
  Data Entry Error: There may have been a mistake in entering the quantity during the goods receipt process.
  Partial Deliveries: If the purchase order allows for partial deliveries, the system may restrict the quantity that can be received based on what has already been received.
  
  Solution:
  
  Check Purchase Order: Verify the purchase order details to ensure that the ordered quantity is correct and matches what you expect.
  Adjust Notified Quantity: If the notified quantity is indeed higher than the ordered quantity, adjust the quantity in the goods receipt to match the ordered quantity.
  Review Delivery Documentation: Ensure that the delivery documentation matches the purchase order and that you are not trying to receive more than what was ordered.
  Consult with Supplier: If the supplier has delivered more than what was ordered, consult with them to resolve the discrepancy.
  Use Transaction ME23N: You can use transaction ME23N to display the purchase order and check the details of the ordered quantities.
  Check for Previous Receipts: If there have been previous receipts against the same purchase order, ensure that the total quantity received does not exceed the ordered quantity.
  
  Related Information:
  
  Transaction Codes: Common transaction codes related to this error include ME21N (Create Purchase Order), ME22N (Change Purchase Order), ME23N (Display Purchase Order), and MIGO (Goods Movement).
  Documentation: Review SAP documentation or help files for more details on handling goods receipts and purchase orders.
  User Roles: Ensure that the user has the appropriate permissions to make changes to purchase orders and goods receipts.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or bugs related to this error message.
  
  By following these steps, you should be able to resolve the ME161 error and proceed with your goods receipt or notification process.