How To Fix ME161 - The notified quantity exceeds the ordered quantity &1 &2

ME161 - Overview

• Message type: E = Error

• Message class: ME - Purchasing: General Messages

• Message number: 161

• Message text: The notified quantity exceeds the ordered quantity &1 &2

What causes this issue?

The total notified quantity is greater than the ordered quantity
including the overdelivery tolerance. If you do not increase the ordered
quantity accordingly in this case, a goods receipt (GR) in the amount of
the notified quantity is not possible. This is because the GR is limited
to the ordered quantity plus overdelivery tolerance.

How to fix this error?

You must reduce the notified quantity, so that it does not exceed the
ordered quantity. Alternatively, you must increase the ordered quantity
in the purchase order after posting the inbound delivery.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

ME161 - Details

• The SAP error message ME161, which states "The notified quantity exceeds the ordered quantity &1 &2," typically occurs in the context of purchase order processing, particularly when dealing with goods receipts or notifications. This error indicates that the quantity being reported (notified) for a goods receipt or a delivery exceeds the quantity that was originally ordered in the purchase order.
  
  Cause:
  
  Quantity Mismatch: The most common cause is that the quantity being entered in the goods receipt or notification exceeds the quantity specified in the purchase order.
  Incorrect Purchase Order Reference: The goods receipt may be referencing the wrong purchase order or line item.
  Data Entry Error: There may have been a mistake in entering the quantity during the goods receipt process.
  Partial Deliveries: If the purchase order allows for partial deliveries, the system may restrict the quantity that can be received based on what has already been received.
  
  
  Solution:
  
  Check Purchase Order: Verify the purchase order