How To Fix M8_2196 - Purchasing document &1 is not in a valid period

SAP Error Message - Details

• Message type: E = Error

• Message class: M8_2 - Logistics Invoice Verification

• Message number: 196

• Message text: Purchasing document &1 is not in a valid period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message M8_2196 - Purchasing document &1 is not in a valid period ?

  The SAP error message M8_2196 indicates that a purchasing document (such as a purchase order) is not within a valid period for processing. This typically occurs when the document's validity dates do not align with the current date or the defined validity periods in the system.
  Cause:
  
  Invalid Validity Period: The purchasing document may have a validity period that has expired or has not yet started.
  Document Status: The document may be in a status that does not allow further processing (e.g., it may be blocked or completed).
  Configuration Settings: The settings in the purchasing organization or company code may restrict the processing of documents outside of certain date ranges.
  System Date: The system date may be set incorrectly, leading to discrepancies in date validation.
  
  Solution:
  
  Check Validity Dates: Review the validity dates of the purchasing document. Ensure that the document is within the allowed date range.
  Adjust Document Dates: If necessary, adjust the validity dates of the purchasing document to fall within the acceptable range.
  Review Document Status: Check the status of the purchasing document to ensure it is not blocked or in a completed state. If it is, you may need to take appropriate actions to unblock or reopen it.
  Configuration Review: Consult with your SAP configuration team to review the settings related to purchasing documents. Ensure that the validity periods are set correctly in the system.
  System Date Check: Verify that the system date is correct. If the system date is incorrect, it may need to be adjusted by your system administrator.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order) to view the details of the purchasing document.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Authorization: Ensure that you have the necessary authorizations to view and modify purchasing documents.
  Documentation: Refer to SAP documentation or help files for more detailed information on purchasing document management and validity periods.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant for further assistance.