How To Fix M8_2019 - Supplier &1 is a one-time supplier; prepayment not possible.

SAP Error Message - Details

• Message type: E = Error

• Message class: M8_2 - Logistics Invoice Verification

• Message number: 019

• Message text: Supplier &1 is a one-time supplier; prepayment not possible.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message M8_2019 - Supplier &1 is a one-time supplier; prepayment not possible. ?

  The SAP error message M8_2019 indicates that a supplier is classified as a one-time supplier, and therefore, a prepayment cannot be processed for that supplier. This is a common scenario in SAP when dealing with procurement and vendor management.
  Cause:
  
  One-Time Supplier: The supplier in question is set up as a one-time supplier in the SAP system. One-time suppliers are typically used for ad-hoc purchases where a permanent vendor record is not created.
  Prepayment Restrictions: The system restricts prepayments for one-time suppliers because they do not have a permanent vendor account, which is usually required for managing prepayments and related transactions.
  
  Solution:
  To resolve this error, you can consider the following options:
  
  
  Change Supplier Type:
  
  If the supplier is intended to be a regular vendor, you can change the supplier's status from a one-time supplier to a regular vendor. This involves creating a vendor master record with all necessary details.
  Use transaction code XK01 (Create Vendor) or XK02 (Change Vendor) to create or modify the vendor record.
  
  
  
  Use a Different Payment Method:
  
  If the supplier is genuinely a one-time supplier and you need to make a payment, consider using a different payment method that does not require prepayment. This could involve processing the payment after the goods or services have been received.
  
  
  
  Consult with Finance:
  
  If you are unsure about the supplier's classification or the implications of changing it, consult with your finance or procurement department to ensure compliance with company policies.
  
  
  
  Review Configuration:
  
  If you believe that the one-time supplier should be allowed for prepayments, review the configuration settings in the SAP system related to vendor management and payment processing. This may require assistance from an SAP consultant or your IT department.
  
  
  
  Related Information:
  
  Vendor Master Data: Understanding how vendor master data is structured in SAP can help in managing suppliers effectively. Familiarize yourself with the different types of vendor records (one-time, regular, etc.).
  Payment Terms: Review the payment terms associated with the supplier to ensure they align with your company's procurement policies.
  SAP Documentation: Refer to SAP help documentation or user manuals for detailed information on managing suppliers and handling payment processes.
  
  By following these steps, you should be able to address the error message and proceed with your procurement activities.