How To Fix M8585 - Order item & &: you can only enter higher supplier invoice amount

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 585

• Message text: Order item & &: you can only enter higher supplier invoice amount

What causes this issue?

You flagged the invoice item for order item &V1& &V2& as having a
supplier error or as an unclarified error. For this order item the item
amount in the invoice is &V3&. This is smaller than the item amount of
&V4& suggested by the system.

System Response

You currently cannot enter an amount that is lower than expected by the
system. This would lead to a credit memo on the part of the supplier.

How to fix this error?

You can change the default values to match the invoice and then post the
invoice.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8585 - Order item & &: you can only enter higher supplier invoice amount ?

  The SAP error message M8585 typically occurs in the context of invoice verification and is related to the handling of supplier invoices in the Materials Management (MM) module. The message indicates that the invoice amount being entered is lower than the amount that has already been posted for the corresponding purchase order item. 
  Cause:
  
  Invoice Amount Mismatch: The invoice amount you are trying to enter is less than the amount that has already been invoiced or posted against the purchase order item.
  Partial Invoicing: If there have been previous invoices for the same order item, the system expects that any new invoice should be equal to or greater than the total of the previous invoices.
  Purchase Order Conditions: The conditions set in the purchase order may restrict the invoice amount to be equal to or higher than the previously invoiced amount.
  
  Solution:
  
  Check Previous Invoices: Review the previous invoices posted against the purchase order item to understand the total amount already invoiced. You can do this by checking the invoice history for the specific purchase order.
  Adjust Invoice Amount: If you are trying to post a new invoice, ensure that the amount is equal to or greater than the total of the previous invoices. If you need to invoice a lower amount, you may need to adjust the purchase order or discuss with the supplier.
  Review Purchase Order: Check the purchase order for any conditions or settings that may be affecting the invoicing process. Ensure that the order is still valid and that the terms allow for the invoicing you are attempting.
  Consult with Finance or Procurement: If you are unsure about the correct amount to invoice or how to proceed, consult with your finance or procurement department for guidance.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME23N (Display Purchase Order) to view the purchase order details and MIRO (Invoice Verification) to enter or check invoices.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  Documentation: Refer to SAP documentation for invoice verification processes to ensure compliance with your organization's policies and procedures.
  
  By following these steps, you should be able to resolve the M8585 error and successfully process the supplier invoice.