How To Fix M8583 - Invoice cannot be automatically reduced

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 583

• Message text: Invoice cannot be automatically reduced

What causes this issue?

You tried to automatically reduce an invoice. The system discovered
that the amount of the discrepancy (&V1& &V3&) is greater than the sum
of the tax base amounts of the tax categories (&V2& &V3&).

System Response

The invoice cannot be automatically reduced.

How to fix this error?

You can either:
manually accept the difference. The system will then post it to a
separate expense account.
reject the complete invoice.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8583 - Invoice cannot be automatically reduced ?

  The SAP error message M8583, which states "Invoice cannot be automatically reduced," typically occurs in the context of invoice verification and processing in the Materials Management (MM) module. This error indicates that the system is unable to automatically reduce the invoice amount due to certain conditions not being met.
  Causes of Error M8583
  
  
  Mismatch in Invoice and Purchase Order (PO): The invoice amount may not match the amount on the corresponding purchase order. This can happen if there are discrepancies in quantities or prices.
  
  
  Incomplete or Incorrect Data: The invoice may have missing or incorrect data, such as incorrect tax codes, currency issues, or missing reference documents.
  
  
  Blocked Invoice: The invoice might be blocked for payment due to various reasons, such as quality issues or discrepancies in the goods receipt.
  
  
  Account Assignment Issues: There may be issues with the account assignment in the invoice, such as incorrect cost centers or internal orders.
  
  
  Custom Settings or User Exits: Custom configurations or user exits in the system may prevent the automatic reduction of the invoice.
  
  
  Solutions to Error M8583
  
  
  Check Invoice and PO Details: Verify that the invoice details match the purchase order. Ensure that the quantities, prices, and any other relevant information are consistent.
  
  
  Review Invoice Data: Ensure that all required fields in the invoice are filled out correctly. Check for any missing information or incorrect entries.
  
  
  Resolve Blocked Invoices: If the invoice is blocked, investigate the reason for the block. This may involve checking the status of the goods receipt or resolving any quality issues.
  
  
  Correct Account Assignments: Ensure that the account assignments in the invoice are correct. This includes verifying cost centers, internal orders, and any other relevant account information.
  
  
  Consult with Technical Team: If the issue persists, consult with your SAP technical team to check for any custom settings or user exits that may be affecting the invoice processing.
  
  
  Manual Adjustment: If automatic reduction is not possible, consider manually adjusting the invoice or processing it through a different method.
  
  
  Related Information
  
  Transaction Codes: You may use transaction codes like MIRO (Invoice Verification) to check and process invoices.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for detailed information on invoice verification processes and troubleshooting steps.
  
  If the problem continues after following these steps, it may be beneficial to engage with SAP support or your internal SAP team for further assistance.