How To Fix M8560 - Invoice document &1 / &2 blocked for processing

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 560

• Message text: Invoice document &1 / &2 blocked for processing

CAUSE&
You cannot process the required invoice document, as it is blocked by
another application or user.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

WHAT_TO_DO&
Make sure that you are not processing the invoice document in another
session. If you are, exit the application in the other session.
The invoice document may also be blocked by another user or be being
processed by the Invoice Verification in the background program.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8560 - Invoice document &1 / &2 blocked for processing ?

  The SAP error message M8560, which states "Invoice document &1 / &2 blocked for processing," typically indicates that an invoice document is currently blocked and cannot be processed further. This can occur for various reasons, and understanding the cause is essential for resolving the issue.
  Causes:
  
  
  Blocking Reasons: The invoice may be blocked due to various reasons such as:
  
  Price Variance: The invoice amount does not match the purchase order or goods receipt.
  Quantity Variance: The quantity billed does not match the quantity received.
  Missing or Incorrect Data: Required fields may be missing or contain incorrect data.
  Approval Workflow: The invoice may be pending approval in a workflow process.
  Account Assignment Issues: There may be issues with the account assignment or cost center.
  
  
  
  Configuration Settings: Certain configuration settings in the SAP system may enforce blocking of invoices under specific conditions.
  
  
  User Authorizations: The user attempting to process the invoice may not have the necessary authorizations to release the block.
  
  
  Solutions:
  
  
  Review the Invoice: Check the invoice document for any discrepancies in amounts, quantities, or missing information. Ensure that it matches the corresponding purchase order and goods receipt.
  
  
  Check Blocking Reasons: Use transaction codes like MRBR (Release Blocked Invoices) to identify the specific reason for the block. This transaction allows you to see blocked invoices and their reasons.
  
  
  Release the Block: If you have the necessary authorizations, you can release the block directly in the system. This may involve correcting the invoice or approving it if it is pending approval.
  
  
  Consult with Finance/Procurement: If the issue is related to approval workflows or financial discrepancies, consult with the finance or procurement department to resolve the issue.
  
  
  Check User Authorizations: Ensure that the user has the appropriate authorizations to process the invoice. If not, contact your SAP security team to adjust the user roles.
  
  
  Configuration Review: If the issue persists, it may be necessary to review the configuration settings related to invoice processing in the SAP system. This may require assistance from an SAP consultant or system administrator.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  MRBR: Release Blocked Invoices
  MIRO: Invoice Verification
  ME23N: Display Purchase Order
  MIGO: Goods Movement
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to invoice processing and blocking messages.
  
  
  Documentation: Refer to SAP documentation or user manuals for detailed procedures on handling blocked invoices.
  
  
  By following these steps, you should be able to identify the cause of the M8560 error and take appropriate action to resolve it.