How To Fix M8204 - Clearing not possible: & company codes in debit, & in credit

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 204

• Message text: Clearing not possible: & company codes in debit, & in credit

What causes this issue?

You have entered a cross-company transaction.

System Response

The system tried to divide up the transaction over the company
codes involved and automatically generate the clearing postings. This
was not successful.

How to fix this error?

Try to split up the transaction and post it in a number of separate
documents.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8204 - Clearing not possible: & company codes in debit, & in credit ?

  The SAP error message M8204, which states "Clearing not possible: & company codes in debit, & in credit," typically occurs during the clearing process in the SAP system when there are discrepancies in the balances of the company codes involved. This error indicates that there are company codes with outstanding debits and credits that cannot be cleared against each other.
  Cause:
  
  
  Unmatched Balances: The primary cause of this error is that the total debits do not equal the total credits across the specified company codes. This can happen if there are open items that have not been properly matched or if there are discrepancies in the amounts.
  
  
  Different Currencies: If the company codes are in different currencies, the system may not be able to clear them without proper conversion or matching.
  
  
  Incorrect Configuration: There may be configuration issues in the financial settings of the company codes that prevent proper clearing.
  
  
  Open Items: There may be open items that are not eligible for clearing due to their status or other restrictions.
  
  
  Solution:
  
  
  Check Open Items: Review the open items for the involved company codes. Ensure that the debits and credits are correctly matched and that there are no discrepancies.
  
  
  Reconcile Balances: Ensure that the total debits equal the total credits. If there are unmatched items, investigate and resolve them.
  
  
  Currency Conversion: If the company codes are in different currencies, ensure that the appropriate exchange rates are applied and that the amounts are converted correctly.
  
  
  Review Clearing Settings: Check the configuration settings for the company codes involved in the clearing process. Ensure that they are set up correctly to allow for clearing.
  
  
  Use Transaction Codes: Utilize transaction codes such as FBL1N (Vendor Line Item Display) or FBL3N (G/L Account Line Item Display) to analyze the line items and identify discrepancies.
  
  
  Manual Clearing: If automatic clearing is not possible, consider manually clearing the items that can be matched.
  
  
  Consult Documentation: Refer to SAP documentation or support for specific guidance related to your version of SAP and the configuration of your company codes.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F-03 (Clear G/L Account), F-32 (Clear Customer), and F-44 (Clear Vendor) for clearing processes.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that the user attempting the clearing has the necessary authorizations to perform the action across the involved company codes.
  
  By following these steps, you should be able to identify the cause of the M8204 error and implement a solution to resolve it.