How To Fix M8034 - GR-based invoice verification not defined for PO item

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 034

• Message text: GR-based invoice verification not defined for PO item

What causes this issue?

The GR document can only be displayed for those PO items for which
GR-based invoice verification has been defined in the purchase order.
GR-based invoice verification has not been defined for your item.

How to fix this error?

There may have been a number of goods receipts for a PO item without
GR-based invoice verification. You can list all these goods receipts via
the function <LS>PO history</>. You can then display individual GR
documents from this list.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8034 - GR-based invoice verification not defined for PO item ?

  The SAP error message M8034, which states "GR-based invoice verification not defined for PO item," typically occurs when you are trying to post an invoice for a purchase order (PO) item that is not set up for Goods Receipt (GR)-based invoice verification. This is a common scenario in SAP when dealing with procurement processes.
  Cause:
  The error can arise due to several reasons:
  
  PO Item Configuration: The purchase order item is not configured for GR-based invoice verification. This can happen if the item is set up as a service or if the GR-based invoice verification option is not selected.
  Item Category: The item category of the PO may not support GR-based invoice verification. For example, certain item categories like 'D' (service) do not allow GR-based invoice verification.
  Invoice Verification Settings: The settings in the purchasing or invoice verification configuration may not allow for GR-based verification for the specific PO item.
  
  Solution:
  To resolve the M8034 error, you can take the following steps:
  
  
  Check PO Item Configuration:
  
  Go to the purchase order in question and check the item details.
  Ensure that the "GR-based invoice verification" checkbox is selected for the relevant item.
  
  
  
  Review Item Category:
  
  Verify the item category of the PO. If it is a service item or an item category that does not support GR-based invoice verification, you may need to change the item category or adjust your invoice processing approach.
  
  
  
  Adjust Invoice Verification Settings:
  
  If necessary, consult with your SAP configuration team to review the settings in the configuration for purchasing and invoice verification. This may involve checking the settings in the SPRO transaction under:
  
  Materials Management > Purchasing > Invoice Verification > Define Invoice Verification.
  
  
  
  
  
  Use Non-GR Invoice Verification:
  
  If the item is not suitable for GR-based invoice verification, consider using non-GR invoice verification methods, if applicable.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for more detailed guidance on configuring GR-based invoice verification.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order) to check the PO details and ME21N (Create Purchase Order) to create or modify POs.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  User Roles: Ensure that you have the necessary authorizations to make changes to purchase orders and invoice verification settings.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the Materials Management (MM) module for further assistance.