How To Fix LR165 - Record of & with & hours already posted to HR

SAP Error Message - Details

• Message type: E = Error

• Message class: LR - CATS: Cross-Application Time Sheet

• Message number: 165

• Message text: Record of & with & hours already posted to HR

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message LR165 - Record of & with & hours already posted to HR ?

  The SAP error message LR165 indicates that there is an issue with posting hours to the Human Resources (HR) module. Specifically, it means that there is an attempt to post hours for a record that has already been processed or posted in the system. This can occur in various scenarios, such as when trying to re-enter time for an employee or when there are discrepancies in the time data.
  Cause:
  
  Duplicate Posting: The most common cause is that the hours for the specified record (employee, time period) have already been posted to the HR system.
  Incorrect Time Entry: There may be an attempt to enter time for a period that has already been closed or finalized.
  Data Integrity Issues: There could be inconsistencies in the data, such as incorrect employee IDs or time periods.
  Configuration Issues: The system may be configured in a way that prevents re-posting of time entries.
  
  Solution:
  
  Check Existing Records: Verify if the hours for the specified employee and time period have already been posted. You can do this by checking the time entry records in the HR module.
  Correct Time Entry: If you need to make changes, you may need to reverse or delete the existing time entry before entering new hours.
  Use Correct Transaction: Ensure that you are using the correct transaction code for entering time. For example, use the appropriate time entry transaction (like CAT2 for cross-application time sheets) that allows for adjustments.
  Consult with HR/Payroll Team: If you are unsure about how to proceed, consult with your HR or payroll team to understand the implications of changing posted hours.
  System Configuration: If this issue persists, it may be necessary to review the system configuration settings related to time posting to ensure they align with your business processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CAT2 (Cross-Application Time Sheet) or PA30 (Maintain HR Master Data) for checking employee records.
  Documentation: Refer to SAP documentation or help files for detailed information on time management and posting processes.
  User Roles: Ensure that you have the appropriate permissions to make changes to time entries in the HR module.
  Error Logs: Check SAP error logs for additional details that may help diagnose the issue further.
  
  If the problem persists after following these steps, it may be beneficial to reach out to your SAP support team or consult SAP Notes for any known issues or patches related to this error message.