How To Fix LR111 - Personnel number & not available for approval

SAP Error Message - Details

• Message type: E = Error

• Message class: LR - CATS: Cross-Application Time Sheet

• Message number: 111

• Message text: Personnel number & not available for approval

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message LR111 - Personnel number & not available for approval ?

  The SAP error message "LR111 Personnel number & not available for approval" typically occurs in the context of the SAP HR (Human Resources) module, particularly when dealing with workflows related to personnel actions, such as leave requests, hiring, or other personnel management tasks.
  Cause:
  
  Personnel Number Not Found: The personnel number specified in the transaction does not exist in the system or is not active.
  Approval Workflow Issues: The personnel number may not be assigned to the appropriate approval workflow or the workflow may not be correctly configured.
  Data Inconsistencies: There may be inconsistencies in the employee master data, such as missing or incorrect information.
  Authorization Issues: The user attempting to approve the request may not have the necessary authorizations to view or approve actions for that personnel number.
  Status of the Personnel Number: The personnel number may be in a status that does not allow for approval (e.g., terminated, inactive).
  
  Solution:
  
  Verify Personnel Number: Check if the personnel number entered is correct and exists in the system. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Check Workflow Configuration: Ensure that the workflow for the specific personnel action is correctly configured and that the personnel number is included in the approval process.
  Review Employee Status: Confirm that the employee's status is active and that there are no restrictions on their personnel number that would prevent approval.
  Authorization Check: Ensure that the user has the necessary authorizations to approve actions for the specified personnel number. This may involve checking roles and authorizations in transaction PFCG.
  Data Consistency: Review the employee master data for any inconsistencies or missing information that may be causing the issue. Correct any discrepancies found.
  Consult with HR or IT Support: If the issue persists, it may be necessary to consult with your HR department or IT support team for further investigation and resolution.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and SWI1 (to check workflow instances).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation related to HR workflows and approval processes for additional guidance.
  User Forums: Consider checking SAP community forums or user groups for similar issues and solutions shared by other users.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.