How To Fix KZ531 - You may only select one archiving key

SAP Error Message - Details

• Message type: E = Error

• Message class: KZ - Cost Object Repetitive Mfg / Process Mfg

• Message number: 531

• Message text: You may only select one archiving key

What causes this issue?

You selected more than one archiving key. This is invalid.

System Response

The system does not load back.

How to fix this error?

Select just one entry from the list of archiving keys.
If you know the file name of the archive, enter this in the selection
screen.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KZ531 - You may only select one archiving key ?

  The SAP error message KZ531, which states "You may only select one archiving key," typically occurs in the context of archiving processes within SAP, particularly when dealing with the archiving of data in the Controlling (CO) module or other related areas.
  Cause:
  The error arises when a user attempts to select multiple archiving keys in a transaction or report that only allows for a single archiving key to be processed at a time. Archiving keys are used to identify specific sets of data that can be archived, and the system is designed to ensure that only one key is selected to maintain data integrity and consistency during the archiving process.
  Solution:
  To resolve the KZ531 error, follow these steps:
  
  
  Check Selection Criteria: Ensure that you are only selecting one archiving key in the selection screen. If you have multiple keys selected, deselect all but one.
  
  
  Review Documentation: Consult the SAP documentation or help files related to the specific transaction you are using to understand the requirements for archiving keys.
  
  
  Transaction Code: If you are using a specific transaction code (like SARA for archiving), make sure you are following the correct procedure for that transaction.
  
  
  User Authorization: Ensure that you have the necessary authorizations to perform the archiving operation. Sometimes, lack of proper authorization can lead to unexpected errors.
  
  
  Consult with SAP Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, which involves selecting data for archiving, executing the archiving run, and managing archived data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and others related to your specific module.
  SAP Notes: Check SAP Notes for any updates or specific fixes related to the KZ531 error. SAP Notes can provide insights into known issues and their resolutions.
  
  By ensuring that you are adhering to the requirements for archiving keys and following the correct procedures, you should be able to resolve the KZ531 error effectively.