How To Fix KY256 - No authorization for graphical menu

SAP Error Message - Details

• Message type: E = Error

• Message class: KY - Messages for SAP-EIS: Presentation

• Message number: 256

• Message text: No authorization for graphical menu

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Check your authorization for authorization object K_KC_PR in your user
master record. If necessary, have your system administrator give you
the appropriate authorization.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KY256 - No authorization for graphical menu ?

  The SAP error message KY256 "No authorization for graphical menu" typically occurs when a user attempts to access a graphical menu in SAP but does not have the necessary authorizations to do so. This can happen in various SAP modules, particularly in the context of SAP Controlling (CO) or when using certain transaction codes that require specific permissions.
  Cause:
  
  Missing Authorizations: The user does not have the required authorizations assigned to their user profile to access the graphical menu.
  Role Configuration: The roles assigned to the user may not include the necessary authorizations for the specific transaction or menu.
  Profile Issues: The user’s authorization profile may not be correctly configured or may be missing necessary components.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after receiving the error to check the authorization check that failed. This will provide insight into which specific authorization is missing.
  Alternatively, you can use transaction SU01 to view the user’s authorizations.
  
  
  
  Review Roles and Profiles:
  
  Use transaction PFCG to review the roles assigned to the user. Ensure that the roles include the necessary authorizations for accessing the graphical menu.
  If the roles do not have the required authorizations, you may need to modify the role or create a new one that includes the necessary permissions.
  
  
  
  Authorization Object:
  
  Identify the specific authorization object that is causing the issue. Common authorization objects related to menus include S_TCODE (Transaction Codes) and S_USER_AUTH (User Authorizations).
  Ensure that the user has the necessary values assigned to these authorization objects.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to make changes, consult with your SAP security team or administrator. They can help adjust the roles and authorizations as needed.
  
  
  
  Testing:
  
  After making changes to roles or authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SU01 (User Maintenance), PFCG (Role Maintenance), and SU53 (Authorization Check).
  Documentation: Review SAP documentation or internal guidelines regarding user roles and authorizations to ensure compliance with security policies.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to authorization errors or graphical menus.
  
  By following these steps, you should be able to diagnose and resolve the KY256 error effectively.