How To Fix KY254 - User group & is being processed by &

SAP Error Message - Details

• Message type: E = Error

• Message class: KY - Messages for SAP-EIS: Presentation

• Message number: 254

• Message text: User group & is being processed by &

What causes this issue?

You tried to lock user group &V1&. This was not possible as it is
already locked by &V2&.

System Response

You cannot create or change the user group until it has been unlocked.
You can, however, display the user group despite the lock.

How to fix this error?

If you wish to create a user group, it is easiest to choose a name
other than &V1&.
If you wish to change a user group, you must wait until it is no longer
locked.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KY254 - User group & is being processed by & ?

  The SAP error message KY254 typically indicates that a user group is currently being processed by another user or transaction, which prevents the current user from making changes or accessing that user group. This can occur in various SAP modules, particularly in the context of controlling (CO) or financial accounting (FI) when dealing with user groups for cost centers, profit centers, or other organizational units.
  Cause:
  
  Concurrent Processing: Another user or session is currently processing the user group, which locks it for other users.
  Long-running Transactions: A transaction that takes a long time to complete may hold a lock on the user group.
  System Configuration: There may be specific configurations or settings in the SAP system that lead to this locking behavior.
  
  Solution:
  
  Wait and Retry: If the user group is being processed by another user, the simplest solution is to wait for that user to complete their transaction and then try again.
  Identify the Lock: Use transaction code SM12 to check for locks on the user group. You can identify the user or session that is holding the lock.
  Release the Lock: If you have the necessary authorizations, you can release the lock from transaction SM12. However, be cautious when doing this, as it may disrupt the other user's work.
  Check for Long-running Jobs: Use transaction SM37 to check for any long-running jobs that might be holding the lock and determine if they can be terminated or if you need to wait for them to finish.
  Consult with Basis Team: If the issue persists, it may be necessary to consult with your SAP Basis team to investigate further, as they can provide insights into system performance and locking issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SM12 (for lock entries), SM37 (for job monitoring), and SE11 (for data dictionary) to help diagnose and resolve issues.
  User Authorizations: Ensure that you have the necessary authorizations to view and manage locks in the system.
  Documentation: Refer to SAP documentation or support notes related to user group processing and locking mechanisms for more detailed guidance.
  
  If the problem continues after trying these solutions, it may be beneficial to escalate the issue to your SAP support team for further investigation.