How To Fix KX991 - No data records available for this selection

SAP Error Message - Details

• Message type: E = Error

• Message class: KX - EC-EIS/EC-BP: Data basis, data collection

• Message number: 991

• Message text: No data records available for this selection

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message KX991 - No data records available for this selection ?

  The SAP error message KX991 ("No data records available for this selection") typically occurs when you are trying to execute a report or transaction that requires data records, but the system cannot find any records that match the selection criteria you have specified. This can happen in various contexts, such as when working with cost center accounting, internal orders, or other financial reporting areas.
  Causes:
  
  Incorrect Selection Criteria: The filters or selection criteria you have set may be too restrictive, leading to no records being found.
  Data Not Yet Posted: There may be no transactions or postings in the specified period or for the selected objects (e.g., cost centers, internal orders).
  Data Deletion: Records may have been deleted or archived, making them unavailable for the current selection.
  Authorization Issues: You may not have the necessary authorizations to view the data for the selected criteria.
  Incorrect Period: The reporting period may not contain any data, or you may be looking at a closed period.
  
  Solutions:
  
  Review Selection Criteria: Check the filters you have applied. Try broadening the criteria to see if any records appear. For example, remove date filters or expand the range of cost centers or orders.
  Check Data Posting: Ensure that relevant transactions have been posted in the system for the selected period. You can verify this by checking the relevant modules (e.g., FI, CO) for postings.
  Verify Data Availability: If you suspect that data might have been archived or deleted, consult with your SAP administrator or data management team to check the status of the data.
  Check Authorizations: Ensure that you have the necessary permissions to access the data. If you suspect an authorization issue, contact your SAP security team.
  Adjust Reporting Period: If you are looking at a specific period, try changing it to a different range that you know contains data.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you might be using transaction codes like KSB1 (Cost Centers: Actual Line Items), KOB1 (Orders: Actual Line Items), or others related to cost accounting.
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message KX991.
  Documentation: Refer to SAP documentation for the specific module you are working with to understand the data requirements and reporting capabilities.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the relevant area.