How To Fix KW553 - Multiple active task cost data found for task &1.

SAP Error Message - Details

• Message type: E = Error

• Message class: KW - CO-ABC Activity-Based Costing

• Message number: 553

• Message text: Multiple active task cost data found for task &1.

What causes this issue?

Several active cost data records were found for task &V1& of
organizational planning in plan version &V2& within time period &V3&
for controlling area &V4&.
Currently, the cost data for the task can only be processed per fiscal
year. Here, several cost data records exist within a fiscal year.

System Response

Only the first cost data record is used for further processing.

How to fix this error?

Maintain only one cost data record per fiscal year and controlling area
for the task.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KW553 - Multiple active task cost data found for task &1. ?

  The SAP error message KW553 ("Multiple active task cost data found for task &1") typically occurs in the context of project management and cost accounting within SAP. This error indicates that there are multiple active cost records for a specific task, which can lead to inconsistencies in cost reporting and project management.
  Cause:
  The error is usually caused by one of the following scenarios:
  
  Duplicate Entries: There may be duplicate cost records for the same task in the system, which can happen due to incorrect data entry or system errors.
  Inconsistent Data: The system may have inconsistent data due to incomplete updates or failed transactions that did not properly clear previous records.
  Configuration Issues: There may be issues with the configuration of the project system or cost accounting modules that allow for multiple active records.
  
  Solution:
  To resolve the KW553 error, you can take the following steps:
  
  
  Check for Duplicate Records:
  
  Use transaction codes like CJI3 (Project Actual Cost Line Items) or CJI5 (Project Actual Cost by WBS Element) to review the cost records for the specific task.
  Identify any duplicate entries and determine which records are valid.
  
  
  
  Delete or Archive Duplicates:
  
  If duplicates are found, you may need to delete or archive the unnecessary records. This can often be done through transaction codes like CJR2 (Change Project) or CJR3 (Display Project) depending on your authorization and the specific records involved.
  
  
  
  Check Configuration:
  
  Review the configuration settings in the project system and cost accounting modules to ensure that they are set up correctly. This may involve consulting with your SAP Basis or configuration team.
  
  
  
  Run Consistency Checks:
  
  Use transaction codes like KAH3 (Display Cost Center) or KAH2 (Change Cost Center) to run consistency checks on cost centers and tasks to ensure that there are no inconsistencies.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that can resolve underlying issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance. They can provide more detailed guidance based on your specific system configuration and version.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJI3, CJI5, CJR2, and CJR3 for managing project costs.
  Documentation: Review SAP documentation related to project management and cost accounting for best practices in data entry and management.
  User Roles: Ensure that users have the appropriate roles and authorizations to manage project costs effectively, as this can prevent issues related to data entry.
  
  By following these steps, you should be able to identify and resolve the KW553 error in your SAP system.