How To Fix KV066 - Processing with administration record inactive

SAP Error Message - Details

• Message type: E = Error

• Message class: KV - Variance Analysis for Cost Centers and Cost Objects

• Message number: 066

• Message text: Processing with administration record inactive

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KV066 - Processing with administration record inactive ?

  The SAP error message KV066, which states "Processing with administration record inactive," typically occurs in the context of controlling (CO) or profitability analysis (CO-PA) modules. This error indicates that the system is trying to process a transaction or record that is associated with an inactive administration record, which means that the relevant master data or configuration is not active for the period or context in which you are trying to perform the operation.
  Causes:
  
  Inactive Master Data: The master data (such as cost centers, profit centers, or internal orders) related to the transaction may be inactive for the period in question.
  Period Closure: The accounting period may be closed, preventing any further postings or changes to records.
  Configuration Issues: There may be configuration settings in the controlling area or other related settings that are not properly set up or have been changed.
  Data Migration Issues: If data was migrated from another system, there may be inconsistencies or missing records that lead to this error.
  
  Solutions:
  
  
  Check Master Data Status: Verify the status of the relevant master data (cost centers, profit centers, etc.) to ensure they are active for the period you are trying to process.
  
  Use transaction codes like KS03 (Display Cost Center) or KE53 (Display Profitability Segment) to check the status.
  
  
  
  Review Period Status: Ensure that the accounting period is open for posting. You can check this in the period closing settings.
  
  Use transaction code OB52 to review and adjust the period status if necessary.
  
  
  
  Configuration Review: Check the configuration settings in the controlling area to ensure that they are correctly set up. This may involve reviewing settings in the controlling module or profitability analysis.
  
  Use transaction codes like OKKP (Control Area) to review the controlling area settings.
  
  
  
  Data Consistency Check: If the issue arose after a data migration, perform a consistency check to identify any missing or inconsistent records. This may involve running specific reports or using transaction codes like SARA for archiving and data consistency checks.
  
  
  Consult Documentation: Review SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance, especially if it involves complex configurations or custom developments.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for master data and configuration checks.
  SAP Notes: Search for SAP Notes related to error KV066 in the SAP Support Portal for any known issues or fixes.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  By following these steps, you should be able to identify the cause of the KV066 error and implement the necessary solutions to resolve it.