How To Fix KV065 - Processing with administration record active

SAP Error Message - Details

• Message type: E = Error

• Message class: KV - Variance Analysis for Cost Centers and Cost Objects

• Message number: 065

• Message text: Processing with administration record active

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message KV065 - Processing with administration record active ?

  The SAP error message KV065 ("Processing with administration record active") typically occurs in the context of controlling (CO) or financial accounting (FI) when there is an attempt to post or process transactions while an administrative record is still active. This can happen in various scenarios, such as during the execution of certain transactions or when trying to close periods.
  Cause:
  The error is generally caused by one of the following reasons:
  
  Open Administrative Records: There are open administrative records in the system that need to be processed or closed before proceeding with the transaction.
  Period Locking: The period for posting might be locked due to ongoing administrative processes, such as closing activities or other transactions that require the period to remain open.
  Incomplete Processes: Certain processes related to cost accounting or financial accounting have not been completed, leading to the system preventing further postings.
  
  Solution:
  To resolve the KV065 error, you can take the following steps:
  
  
  Check Administrative Records:
  
  Use transaction codes like KOB1 (for CO) or FB03 (for FI) to review any open administrative records.
  Identify if there are any records that need to be processed or closed.
  
  
  
  Close Open Periods:
  
  If the error is related to period locking, ensure that all necessary closing activities are completed.
  Use transaction OB52 to check and adjust the posting periods if necessary.
  
  
  
  Complete Pending Processes:
  
  Ensure that all necessary transactions related to the administrative records are completed.
  This may involve completing any necessary postings or adjustments in the CO or FI modules.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unable to resolve the issue, consult with your SAP administrator or support team. They may have access to additional tools or logs that can help diagnose the problem.
  
  
  
  Review Documentation:
  
  Check SAP documentation or notes related to the specific transaction you are trying to execute. There may be specific guidelines or prerequisites that need to be followed.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KOB1, FB03, OB52, and others that may help in diagnosing and resolving the issue.
  SAP Notes: Search for SAP Notes related to error KV065 in the SAP Support Portal for any specific patches or updates that may address the issue.
  User Roles and Permissions: Ensure that you have the necessary permissions to perform the actions required to resolve the error.
  
  By following these steps, you should be able to identify the cause of the KV065 error and take appropriate action to resolve it.