How To Fix KT194 - Cost element & is not explicit in the period & - &

SAP Error Message - Details

• Message type: E = Error

• Message class: KT - RK Message Table Maintenance

• Message number: 194

• Message text: Cost element & is not explicit in the period & - &

What causes this issue?

Cost element &V1& has a different category in the intreval &V2& - &V3&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the validity interval of cost element &V1& and change the cost
element category if necessary.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KT194 - Cost element & is not explicit in the period & - & ?

  The SAP error message KT194 indicates that a cost element is not explicitly defined for a specific period in the system. This typically occurs in the context of controlling (CO) when trying to post costs or when executing reports that require cost element information.
  Cause:
  
  Missing Cost Element Definition: The cost element in question has not been defined for the specified period in the controlling area.
  Period Closure: The period may be closed for posting, and thus the system does not allow any transactions related to that period.
  Incorrect Configuration: The cost element may not be properly configured in the system, or it may not be assigned to the correct cost center or internal order.
  Master Data Issues: The master data for the cost element or related objects (like cost centers or internal orders) may be incomplete or incorrect.
  
  Solution:
  
  
  Check Cost Element Configuration:
  
  Go to the transaction code KA03 (Display Cost Element) and check if the cost element is defined correctly.
  Ensure that the cost element is assigned to the correct cost center or internal order.
  
  
  
  Define Cost Element for the Period:
  
  If the cost element is not defined for the required period, you may need to create or modify the cost element settings. This can be done in transaction code KA01 (Create Cost Element) or KA02 (Change Cost Element).
  
  
  
  Open the Period:
  
  If the period is closed, you may need to open it for posting. This can be done in the transaction code OB52 (Change Posting Periods). Ensure that the period is open for the relevant company code and controlling area.
  
  
  
  Review Master Data:
  
  Check the master data for the cost center or internal order associated with the cost element. Ensure that all necessary data is complete and accurate.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for any specific configurations or settings that may be required for your organization.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  KA01: Create Cost Element
  KA02: Change Cost Element
  KA03: Display Cost Element
  OB52: Change Posting Periods
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that you have the necessary authorizations to make changes to cost elements and periods.
  
  By following these steps, you should be able to resolve the KT194 error and ensure that the cost element is properly defined for the required period.