How To Fix KS136 - Field change &1 is only possible if there is only planning data

SAP Error Message - Details

• Message type: E = Error

• Message class: KS - RK-S Master Data Maintenance

• Message number: 136

• Message text: Field change &1 is only possible if there is only planning data

What causes this issue?

As <DS:GLOS.3526B2FCAFAB52B9E10000009B38F974>transaction data</>
already exists, it is not possible to change the organizational unit
for the specified period on this cost center
To ensure the consistency of the existing data, you may only change
organizational unit &V1& if the following preconditions have been met:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Only <ZH>plan data</> was posted in the change period
The currency of the new company code corresponds to the currency of the
old company code.
The affected cost center is not assigned to a fixed asset, a work
center or a HR master record.

How to fix this error?

If the above-mentioned conditions have been met, you can change
organizational unit &V1& under <DS:TRAN.KS12>collective processing</>
of cost centers. To do this, on the initial screen, choose <LS>Extras
-> Change org. units</> and enter a new value for organizational unit
&V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KS136 - Field change &1 is only possible if there is only planning data ?

  The SAP error message KS136 ("Field change &1 is only possible if there is only planning data") typically occurs in the context of cost center planning or internal order planning within the SAP Controlling (CO) module. This error indicates that you are trying to change a field in a planning layout that is not allowed because there is actual data present in the system.
  Cause:
  The error arises when you attempt to modify a planning characteristic (like a cost center, internal order, or other planning-related fields) while there is actual data recorded in the system. SAP restricts changes to certain fields when actual data exists to maintain data integrity and consistency.
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Check for Actual Data: Verify if there is actual data recorded for the cost center or internal order you are trying to modify. You can do this by checking the relevant reports or transaction codes (like KSB1 for cost centers).
  
  
  Delete Actual Data: If it is appropriate for your business process, you may delete the actual data associated with the planning object. However, be cautious with this approach, as it may have implications for reporting and historical data.
  
  
  Use Planning Versions: If you need to make changes to planning data, consider using a different planning version. You can create a new version for planning purposes, which allows you to make changes without affecting the actual data.
  
  
  Consult with Your Team: If you are unsure about the implications of deleting data or changing planning versions, consult with your finance or controlling team to ensure that you are following the correct procedures.
  
  
  Use the Correct Transaction: Ensure that you are using the correct transaction for planning. For example, if you are using transaction codes like KP06 (Cost Center Planning) or KP26 (Activity Type Planning), make sure you are in the planning mode and not in a mode that is intended for actual data.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP CO, such as KP06, KP26, KSB1, and others that pertain to planning and reporting.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, SAP releases notes that provide additional context or solutions for specific issues.
  Documentation: Review SAP documentation or user manuals related to cost center planning and internal order planning for best practices and guidelines.
  
  By following these steps, you should be able to address the KS136 error and proceed with your planning activities in SAP.