How To Fix KS027 - Deletion is not possible (dependent records exist)

SAP Error Message - Details

• Message type: E = Error

• Message class: KS - RK-S Master Data Maintenance

• Message number: 027

• Message text: Deletion is not possible (dependent records exist)

What causes this issue?

You want to delete a master data object. However, transaction data
still exists for this object.

System Response

The program does not execute the deletion.

How to fix this error?

Referenced master data should not be deleted. Procedures for special
cases are known by the various support levels, if required.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KS027 - Deletion is not possible (dependent records exist) ?

  The SAP error message KS027 ("Deletion is not possible (dependent records exist)") typically occurs when you attempt to delete a cost center, internal order, or other master data that has dependent records associated with it. This means that there are transactions or other data entries that reference the object you are trying to delete, preventing the deletion process.
  Cause:
  
  Dependent Records: The primary cause of this error is that there are existing transactions, allocations, or other records that reference the cost center or internal order you are trying to delete.
  Open Periods: If there are open periods in the financial accounting or controlling modules, this can also prevent deletion.
  Hierarchy Relationships: If the object is part of a hierarchy (e.g., a cost center hierarchy), it may not be possible to delete it without first removing it from the hierarchy.
  
  Solution:
  To resolve the KS027 error, you can follow these steps:
  
  
  Identify Dependent Records:
  
  Use transaction codes like KSB1 (for cost centers) or KO03 (for internal orders) to check for any existing transactions that reference the object you want to delete.
  Review any allocations, postings, or reports that may be linked to the cost center or internal order.
  
  
  
  Delete or Archive Dependent Records:
  
  If you find dependent records, you may need to delete or archive them before you can delete the cost center or internal order.
  Ensure that you have the necessary authorizations to perform deletions.
  
  
  
  Check Open Periods:
  
  Ensure that there are no open periods in the controlling module that would prevent deletion. You may need to close these periods if appropriate.
  
  
  
  Remove from Hierarchies:
  
  If the object is part of a hierarchy, remove it from the hierarchy before attempting to delete it.
  
  
  
  Use Transaction Code OX19:
  
  For cost centers, you can use transaction code OX19 to check the status of the cost center and see if it can be marked for deletion instead of being deleted outright.
  
  
  
  Mark for Deletion:
  
  If you cannot delete the object due to dependencies, consider marking it for deletion. This will prevent new transactions from being posted to it while retaining historical data.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (Cost Center Reports), KO03 (Display Internal Order), and OX19 (Cost Center Master Data).
  Authorization: Ensure you have the necessary authorizations to delete or modify master data in SAP.
  Documentation: Refer to SAP documentation or help files for more detailed instructions on managing cost centers and internal orders.
  Consult with SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for specific guidance related to your version of SAP.
  
  By following these steps, you should be able to identify the cause of the KS027 error and take appropriate action to resolve it.