How To Fix KR331 - Enter a group instead of a general set

SAP Error Message - Details

• Message type: E = Error

• Message class: KR - Archiving Reports and Utilities

• Message number: 331

• Message text: Enter a group instead of a general set

What causes this issue?

To select the objects for which the line items are to be archived you
entered <DS:GLOS.3526BA3DAFAB52B9E10000009B38F974>set</> &V1&. This is
a set for field &V2&. You also entered the
<DS:GLOS.3552CF13CEA7323BE10000009B38F984>object type</> &V3&.

System Response

This is merely a warning message.

How to fix this error?

Check that you made the correct entry.
If possible, use a <DS:TX.CO_OM_GROUP_TYPES>group</> instead of the set
you entered.
For further information on the correct input of groups and sets, see
the F1 help for the <DS:DE.COOM_ARC_SETNAME>"Group or set"</> field.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KR331 - Enter a group instead of a general set ?

  The SAP error message KR331 ("Enter a group instead of a general set") typically occurs in the context of cost center accounting or internal order management when a user attempts to enter a general set of cost elements instead of a specific group of cost elements.
  Cause:
  This error arises when the system expects a specific group of cost elements (like a cost element group) but receives a general set instead. This can happen in various scenarios, such as:
  
  Incorrect Input: The user may have selected a general set of cost elements instead of a defined group.
  Configuration Issues: The system may not be properly configured to recognize the input as a valid group.
  Data Entry Errors: There may be a misunderstanding of the required input format or selection criteria.
  
  Solution:
  To resolve the KR331 error, you can take the following steps:
  
  
  Check Input: Ensure that you are entering a valid cost element group. Instead of a general set, select a specific group that has been defined in the system.
  
  
  Review Configuration: If you are an administrator or have access to configuration settings, check the configuration for cost element groups in the relevant SAP modules (like CO - Controlling). Ensure that the groups are correctly defined and active.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for guidance on how to correctly enter cost elements and groups.
  
  
  User Training: If this error is common among users, consider providing training or documentation to help them understand the difference between general sets and specific groups.
  
  
  Contact Support: If the issue persists and you cannot identify the cause, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  Cost Element Groups: These are used in SAP to categorize cost elements for reporting and analysis. Understanding how to create and manage these groups is crucial for effective cost accounting.
  SAP Transaction Codes: Familiarize yourself with relevant transaction codes (like KSB1 for cost center reports) that may help in navigating and resolving issues related to cost elements.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or patches that address known issues.
  
  By following these steps, you should be able to resolve the KR331 error and continue with your SAP processes.