How To Fix KQ197 - Version & has reference variant: Delete the dependent entries

SAP Error Message - Details

• Message type: E = Error

• Message class: KQ - Error Messages for Customizing Product Costing

• Message number: 197

• Message text: Version & has reference variant: Delete the dependent entries

What causes this issue?

<DS:GLOS.results_analysis_version>Results analysis version</> &V1& in
<DS:GLOS.controlling_area>controlling area</> &V2& has a reference to a
results analysis version of an operational
<DS:GLOS.valuation_view>valuation view</>. In this case, you need to
delete the dependent Customizing entries for results analysis version
&V1&.
However, you have decided that the dependent Customizing entries of the
results analysis versions should not be deleted.

System Response

The save is terminated.

How to fix this error?

Do one of the following:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Repeat the deletion and specify that the dependent Customizing entries
of the results analysis version should be deleted.
To delete results analysis versions without a reference variant but
without deleting their dependent Customizing entries, proceed as
follows:
Retrieve these results analysis versions by choosing "Display deleted
entries" and selecting the results analysis versions without a
reference variant. Then choose "Retrieve".
Save the data. Answer the question about deleting the dependent entries
with "Yes". Now the dependent entries are also deleted for the results
analysis versions with a reference variant.
Select and delete the retrieved results analysis versions again from
the display.
Save the data. Answer the question about deleting the dependent entries
with "No". Now the results analysis versions marked for deletion are
deleted without the dependent Customizing entries.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KQ197 - Version & has reference variant: Delete the dependent entries ?

  The SAP error message KQ197 typically indicates that there are dependent entries in the system that need to be deleted before you can proceed with the action you are attempting. This error is often encountered in the context of controlling (CO) or financial accounting (FI) modules, particularly when dealing with cost centers, internal orders, or other related objects.
  Cause:
  The error occurs when you try to delete or modify a master data object (like a cost center or internal order) that has dependent entries (like transactions, postings, or allocations) associated with it. The system prevents the deletion to maintain data integrity and ensure that no orphaned records are left in the database.
  Solution:
  To resolve the KQ197 error, you need to follow these steps:
  
  
  Identify Dependent Entries: 
  
  Use transaction codes like KSB1 (for cost centers) or KO03 (for internal orders) to check for any postings or transactions related to the object you are trying to delete.
  You can also use reports or queries to find dependent entries.
  
  
  
  Delete or Archive Dependent Entries:
  
  If the dependent entries are no longer needed, you can delete them. This may involve reversing transactions or deleting allocations.
  If you need to keep the data for historical purposes, consider archiving the entries instead of deleting them.
  
  
  
  Re-attempt Deletion:
  
  Once all dependent entries have been addressed, you can attempt to delete or modify the original object again.
  
  
  
  Consult Documentation: 
  
  If you are unsure about the implications of deleting certain entries, consult your organization's SAP documentation or reach out to your SAP support team for guidance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing cost centers, internal orders, and other related objects.
  Data Integrity: Understand the importance of maintaining data integrity in SAP, as deleting entries without proper checks can lead to inconsistencies.
  User Permissions: Ensure that you have the necessary permissions to delete or modify the entries in question.
  Backup: Always consider backing up data before performing deletions, especially in production environments.
  
  If you continue to face issues or if the dependent entries are complex, it may be beneficial to consult with an SAP expert or your internal IT support team for further assistance.