How To Fix KQ164 - This change can result in inconsistencies if you have settled

SAP Error Message - Details

• Message type: E = Error

• Message class: KQ - Error Messages for Customizing Product Costing

• Message number: 164

• Message text: This change can result in inconsistencies if you have settled

What causes this issue?

The <LS>Transfer to Financial Accounting</> indicator is selected
(turned on) in <DS:GLOS.results_analysis_version>results analysis
version</> &v2& in <DS:GLOS.controlling_area>controlling area</> &v1&.
Switching this indicator on and off can cause inconsistencies if
associated posting rules are maintained and you have already settled.
If you deselect (turn off) this indicator, data that has already been
posted to Financial Accounting from
<DS:GLOS.3526B772AFAB52B9E10000009B38F974>WIP calculation</> or
<DS:GLOS.3526B6A7AFAB52B9E10000009B38F974>results analysis</> is not
reversed; changes to this data are not updated to Financial Accounting.
Furthermore, if you deselect this indicator it becomes possible to make
changes in the associated posting rules again. Since such changes can
easily cause inconsistencies, it is strongly recommended that you do
not make such changes if you have already settled.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Example of an incompatible change:
WIP is posted to a different account than before. The result is that
when the WIP is canceled, the new account is credited instead of the
original account.
If you select the indicator, the data calculated by WIP calculation or
results analysis is transferred to Financial Accounting when you
settle.
Because subsequent changes to the associated posting rules can result
in inconsistencies, the system only allows you to change these posting
rules if the indicator <LS>Transfer to Financial Accounting</> is
deselected.

System Response

How to fix this error?

Do not select the indicator <LS>Transfer to Financial Accounting</>
until you have completely maintained the posting rules. You should not
change the posting rules later.
If it does become necessary to change the posting rules later, check
whether the change in the posting rules is compatible with the posting
of <DS:GLOS.results_analysis_data>results analysis data</> that has
already been settled.
If you still want to make an incompatible change, you can first reverse
the data already posted in two ways:
Reverse the settlements
Cancel the results analysis data that has already been settled with
<DS:DE.ABGR_ART>results analysis type</> <ZH>Z</> and settle again. All
settled data then add to zero. You set results analysis type <ZH>Z</>
in Customizing for Product Cost by Sales Order under Period-End Closing
-> Results Analysis. Also go into Customizing for Product Cost by Sales
Order if you want to cancel the results analysis data calculated in WIP
calculation in Product Cost by Period or Product Cost by Order.
After the reversal of posted data, deselect the <LS>Transfer to
Financial Accounting</> in the results analysis version. Then change
the posting rules accordingly. Then select the indicator in the results
analysis version again. Make absolutely sure that no settlement is
performed during the change because it would not include the data of
WIP calculation or results analysis since the <LS>Transfer to Financial
Accounting</> indicator was not selected.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KQ164 - This change can result in inconsistencies if you have settled ?

  The SAP error message KQ164, which states "This change can result in inconsistencies if you have settled," typically occurs in the context of controlling (CO) and profitability analysis (CO-PA) modules when there are changes made to cost objects or settlement rules after a settlement has already been executed. This can lead to inconsistencies in the data because the system expects certain conditions to remain stable after a settlement has been processed.
  Cause:
  
  Post-Settlement Changes: The error is triggered when a user attempts to change a cost object, such as a cost center, internal order, or project, after it has already been settled. This can include changes to master data or settlement rules.
  Data Integrity: SAP has built-in checks to ensure data integrity. If changes are made post-settlement, it can lead to discrepancies in financial reporting and analysis.
  
  Solution:
  
  Avoid Changes Post-Settlement: The best practice is to avoid making changes to cost objects or settlement rules after a settlement has been executed. If changes are necessary, consider reversing the settlement first.
  Reversal of Settlement: If you need to make changes, you may need to reverse the settlement for the affected cost object. This can be done using transaction codes like KO88 (for order settlement) or KOB1 (for displaying settled orders).
  Consult Documentation: Review the SAP documentation or consult with your SAP support team for specific procedures related to your organization's configuration and policies.
  Use of Test Environment: If you are unsure about the impact of changes, consider testing in a non-production environment to assess the potential outcomes before applying changes in the live system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KO88 (Order Settlement), KOB1 (Display Settled Orders), and KSV5 (Display Actual Line Items).
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to make changes to cost objects and settlements, as this can also impact the ability to perform certain actions without triggering errors.
  
  If the issue persists or if you need further assistance, it may be beneficial to engage with your SAP support team or consult with an SAP expert who can provide tailored advice based on your specific system configuration and business processes.