How To Fix KO505 - Balance of & is not zero

SAP Error Message - Details

• Message type: E = Error

• Message class: KO - Master data for CO orders

• Message number: 505

• Message text: Balance of & is not zero

What causes this issue?

The balance of object &V1& is not zero. That is, there are still costs
on the object.

System Response

This message is issued as a warning message. It affects objects such as
WBS elements with a results analysis key for which costs or revenues of
dependent objects were included in results analysis.

How to fix this error?

To prevent objects from being closed inadvertently, you can have this
message issued as an error message by making a corresponding setting in
Customizing. You make this setting in the Implementation Guide (IMG) in
General Controlling under <DS:SIMG.SIMG_CFMENUORK3OBA5>Change Message
Control</> (work area KO, message number 505). You can maintain several
entries here so that an error message is always output (field "User
name" remains empty) and a warning message is only issued for certain
users.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KO505 - Balance of & is not zero ?

  The SAP error message KO505, which states "Balance of & is not zero," typically occurs in the context of controlling (CO) and cost center accounting. This error indicates that there is an imbalance in the cost accounting entries for a specific cost object, such as a cost center, internal order, or project. The "&" in the message will be replaced by the relevant cost object identifier.
  Cause:
  
  Unsettled Transactions: There may be transactions that have not been settled properly, leading to a non-zero balance.
  Incorrect Allocations: Cost allocations or distributions may not have been executed correctly, resulting in discrepancies.
  Open Items: There could be open items in the accounting that have not been cleared.
  Posting Errors: Incorrect postings to the cost object can lead to an imbalance.
  Currency Differences: If there are currency conversions involved, fluctuations may cause discrepancies in balances.
  
  Solution:
  
  Check Transactions: Review the transactions related to the cost object to identify any that have not been settled or posted correctly.
  Run Settlement: If applicable, run the settlement process for internal orders or projects to ensure all costs are allocated correctly.
  Clear Open Items: Use transaction codes like F-03 (Clear G/L Account) or F-32 (Clear Customer) to clear any open items that may be causing the imbalance.
  Review Allocations: Check any allocation cycles or distribution processes to ensure they have been executed correctly.
  Analyze Reports: Use reports such as S_ALR_87013611 (Cost Centers: Actual/Plan/Variance) or S_ALR_87013612 (Cost Centers: Actual/Plan) to analyze the balances and identify discrepancies.
  Consult with Finance Team: If you are unable to resolve the issue, consult with your finance or controlling team for further investigation.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (Cost Centers: Actual Line Items), KOB1 (Orders: Actual Line Items), and KSU5 (Settlement of Orders).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation on cost accounting and controlling to understand the processes involved in maintaining balanced accounts.
  
  By following these steps, you should be able to identify the cause of the KO505 error and take appropriate actions to resolve it.