How To Fix KO507 - Order &1 has been archived, and is only readable using individual display

SAP Error Message - Details

• Message type: E = Error

• Message class: KO - Master data for CO orders

• Message number: 507

• Message text: Order &1 has been archived, and is only readable using individual display

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message KO507 - Order &1 has been archived, and is only readable using individual display ?

  The SAP error message KO507 indicates that a particular order (identified by &1) has been archived and is no longer available for standard processing. This typically occurs in the context of SAP's data archiving process, which is used to manage data volume and improve system performance by moving older data to an archive.
  Cause:
  
  Archiving Process: The order has been archived as part of a data management strategy. This is usually done to free up space in the database and improve performance.
  Data Retention Policies: Organizations often have policies that dictate how long certain types of data should be retained in the active database before being archived.
  
  Solution:
  To resolve the KO507 error and access the archived order, you can follow these steps:
  
  
  Use Individual Display: The error message suggests that the order can only be accessed using the "individual display" method. You can do this by:
  
  Navigating to the transaction code for individual display of archived orders (e.g., transaction code SARA for archiving).
  Entering the relevant order number to view the archived data.
  
  
  
  Check Archiving Settings: If you need to access archived data frequently, consider reviewing your archiving settings and policies. You may want to adjust the retention period or the criteria for archiving.
  
  
  Restore from Archive: If you need the order to be active again, you may need to restore it from the archive. This typically requires administrative privileges and may involve using specific SAP transactions or tools designed for data restoration.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for detailed instructions on how to handle archived data and the specific transactions available for your version of SAP.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For archiving management.
  SARI: For restoring archived data.
  SAC1: For displaying archived data.
  
  
  
  Archiving Objects: Understand the specific archiving objects related to your orders (e.g., CO orders, production orders) and how they are managed within your SAP system.
  
  
  User Permissions: Ensure that you have the necessary permissions to access archived data and perform any required actions.
  
  
  System Performance: Regularly review your archiving strategy to ensure it aligns with your organization's data management needs and system performance goals.
  
  
  By following these steps, you should be able to address the KO507 error and access the archived order as needed.