How To Fix KO194 - Order & cannot be used as a reference order

SAP Error Message - Details

• Message type: E = Error

• Message class: KO - Master data for CO orders

• Message number: 194

• Message text: Order & cannot be used as a reference order

What causes this issue?

The reference order must have
the same order category as the order type to which the reference order
is assigned, or
order category 03 (model order).

System Response

Order &v1& has order category &v2&, and therefore cannot be used as a
reference order.

How to fix this error?

Enter an order of category &v3& or 03 (model order).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KO194 - Order & cannot be used as a reference order ?

  The SAP error message KO194 ("Order & cannot be used as a reference order") typically occurs in the context of production orders or internal orders when you attempt to use an order that is not eligible to be referenced for another order. This can happen for several reasons, and understanding the cause is essential for resolving the issue.
  Causes of KO194 Error
  
  
  Order Status: The order you are trying to use as a reference may not be in a suitable status. For example, it might be closed, completed, or in a status that does not allow it to be referenced.
  
  
  Order Type: The order type of the reference order may not be compatible with the order type of the order you are trying to create. Different order types have different rules regarding referencing.
  
  
  Order Validity: The order may not be valid for the period you are trying to reference it. For instance, if the order is from a previous fiscal year and you are trying to create a new order in the current year, it may not be allowed.
  
  
  Missing Data: Required data or configurations may be missing in the reference order, making it invalid for referencing.
  
  
  Authorization Issues: There may be authorization restrictions preventing you from using the order as a reference.
  
  
  Solutions to KO194 Error
  
  
  Check Order Status: Verify the status of the order you are trying to reference. If it is closed or completed, you may need to use a different order or change the status if possible.
  
  
  Verify Order Type Compatibility: Ensure that the order type of the reference order is compatible with the order type you are trying to create. You may need to consult with your SAP configuration team to understand the rules around order types.
  
  
  Check Validity Period: Make sure that the reference order is valid for the period in which you are trying to create the new order. If necessary, adjust the dates or use a different reference order.
  
  
  Review Required Data: Ensure that all necessary data is present in the reference order. This may include checking for missing components, costs, or other relevant information.
  
  
  Consult Authorization Settings: If you suspect that authorization issues are causing the error, check with your SAP security team to ensure you have the necessary permissions to reference the order.
  
  
  SAP Notes and Documentation: Look for any relevant SAP Notes or documentation that may provide additional insights or solutions specific to your version of SAP.
  
  
  Related Information
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CO01 (Create Production Order), CO02 (Change Production Order), and CO03 (Display Production Order) to manage orders effectively.
  
  
  SAP Help Portal: Utilize the SAP Help Portal for detailed documentation on order management and error messages.
  
  
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  
  By following these steps, you should be able to identify the cause of the KO194 error and implement a suitable solution. If the problem persists, consider reaching out to your SAP support team for further assistance.