How To Fix KO189 - Settlement fields cannot be changed at this time

SAP Error Message - Details

• Message type: E = Error

• Message class: KO - Master data for CO orders

• Message number: 189

• Message text: Settlement fields cannot be changed at this time

What causes this issue?

The settlement-rule maintenance function is currently blocked by user
&v1&.

System Response

The settlement fields in the order master cannot be changed.

How to fix this error?

Wait until user &V1& has finished.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KO189 - Settlement fields cannot be changed at this time ?

  The SAP error message KO189, which states "Settlement fields cannot be changed at this time," typically occurs in the context of controlling (CO) and project systems (PS) when you attempt to modify settlement-related fields for a cost object (like an internal order, project, or cost center) that is already in a certain status or has been settled.
  Causes:
  
  Settlement Status: The cost object may have already been settled, meaning that the settlement process has been completed, and changes to settlement fields are not allowed.
  Document Status: The associated documents (like purchase orders, invoices, etc.) may be in a status that prevents changes to settlement fields.
  Period Lock: The financial period may be closed, preventing any changes to the cost object.
  Authorization Issues: The user may not have the necessary authorizations to make changes to the settlement fields.
  
  Solutions:
  
  Check Settlement Status: Verify if the cost object has been settled. If it has, you may need to reverse the settlement (if applicable) or create a new cost object for further changes.
  Review Document Status: Ensure that all related documents are in a status that allows for changes. If necessary, change the status of the documents or reverse any postings.
  Open Financial Period: If the financial period is closed, you may need to open it again (if your organization’s policy allows) to make the necessary changes.
  User Authorizations: Check if the user has the required authorizations to modify settlement fields. If not, contact your SAP security team to obtain the necessary permissions.
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific guidance related to your organization's configuration and policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KO02 (Change Order), KO03 (Display Order), and KOB1 (Order Line Items) to navigate and check the status of cost objects.
  SAP Notes: Look for SAP Notes related to error KO189 for any patches or updates that may address this issue.
  Custom Development: If your organization has custom developments or enhancements, check if they might be affecting the behavior of settlement fields.
  
  If the issue persists after trying the above solutions, it may be beneficial to engage with your SAP support team or consult SAP's support portal for further assistance.