How To Fix KM2705 - Prfit center incompletely archived because transaction data still exists

SAP Error Message - Details

• Message type: E = Error

• Message class: KM2 - Message Class for PCA RFC Function Modules

• Message number: 705

• Message text: Prfit center incompletely archived because transaction data still exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM2705 - Prfit center incompletely archived because transaction data still exists ?

  The SAP error message KM2705 indicates that a profit center cannot be fully archived because there is still transaction data associated with it. This typically occurs when you attempt to archive a profit center that has not been completely cleared of all related transactions.
  Cause:
  The primary cause of this error is that there are still active or unprocessed transactions linked to the profit center you are trying to archive. This could include:
  
  Open Periods: There may be open periods in financial accounting or controlling that still reference the profit center.
  Uncleared Transactions: There may be transactions that have not been cleared or settled.
  Dependencies: Other objects or documents that depend on the profit center may still exist.
  
  Solution:
  To resolve this error, you need to ensure that all transactions related to the profit center are cleared or processed. Here are the steps you can take:
  
  
  Check Open Periods: Ensure that there are no open periods in the controlling area that reference the profit center. You may need to close these periods if they are no longer needed.
  
  
  Identify Transactions: Use transaction codes such as KSB1 (Cost Centers: Actual Line Items) or KOB1 (Order: Actual Line Items) to identify any outstanding transactions related to the profit center.
  
  
  Clear Transactions: If there are transactions that need to be cleared, you may need to process them accordingly. This could involve settling internal orders, clearing balances, or processing any pending transactions.
  
  
  Check Dependencies: Ensure that there are no other objects (like cost centers, internal orders, etc.) that are still referencing the profit center.
  
  
  Archiving Object: Once all transactions are cleared, you can proceed with the archiving process. Make sure to follow the correct archiving procedures as defined in your SAP system.
  
  
  Use Archive Administration: You can use transaction SARA to manage the archiving process and check the status of archived objects.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), KSB1, KOB1, and others that can help you analyze and manage transactions.
  Documentation: Refer to SAP documentation or help files for detailed steps on archiving and managing profit centers.
  Consult SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or solutions for specific scenarios related to this error.
  
  By following these steps, you should be able to resolve the KM2705 error and successfully archive the profit center.