How To Fix KM785 - Data cannot be reversed without line items

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 785

• Message text: Data cannot be reversed without line items

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message KM785 - Data cannot be reversed without line items ?

  The SAP error message KM785 ("Data cannot be reversed without line items") typically occurs in the context of the Controlling (CO) module, particularly when dealing with cost center accounting, internal orders, or other related transactions. This error indicates that the system is unable to reverse a transaction because the necessary line item details are not available.
  Cause:
  
  Missing Line Items: The primary cause of this error is that the system cannot find the detailed line items associated with the transaction you are trying to reverse. This can happen if the line items were deleted or if the transaction was not properly recorded.
  Transaction Type: Certain transaction types may require line items to be present for reversal. If the transaction was posted in a way that does not retain line item details, the reversal will fail.
  Document Status: The document you are trying to reverse may be in a status that does not allow for reversal, such as being locked or already reversed.
  
  Solution:
  
  Check Line Items: Verify if the line items for the transaction exist. You can do this by navigating to the relevant transaction or document in SAP and checking the line item details.
  Recreate Line Items: If the line items are missing, you may need to recreate them or adjust the original transaction to ensure that the necessary details are available for reversal.
  Use Correct Transaction Codes: Ensure that you are using the correct transaction codes for reversing entries. For example, use transaction codes like FB08 for financial documents or KO88 for internal orders, depending on the context.
  Consult Documentation: Review SAP documentation or help files related to the specific transaction you are working with to understand the requirements for reversal.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide guidance based on your specific configuration and setup.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing and reversing transactions, such as FB03 (Display Document), FB08 (Reverse Document), KO03 (Display Order), etc.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  User Authorization: Ensure that you have the necessary authorizations to perform reversals in the system, as lack of permissions can also lead to errors.
  
  By following these steps, you should be able to diagnose and resolve the KM785 error in SAP.