How To Fix KM746 - There are gaps in the profit center's period of validity

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 746

• Message text: There are gaps in the profit center's period of validity

What causes this issue?

The profit center that you are editing contains gaps in its period of
validity.
Example: the profit center is valid from 1 Jan. 2000 to 31 Dec, 2000
and from 01 Jan. 2010 to 31 Dec. 2010.
A new master data maintenance procedure has been in effect since
Release 4.6C. As a consequence, gaps in a profit center's period of
validity are no longer possible.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can only continue processing the profit center in display mode. To
change existing profit centers with gaps in their period of validity,
you must convert to the new procedure. You do this in Customizing for
Profit Center Accounting, under <ZH><ZK>Tools -> Convert Master Data to
Release 4.6C</></>.
You can still post to profit centers which have gaps in their period of
validity. The conversion is only necessary when you maintain master
data.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM746 - There are gaps in the profit center's period of validity ?

  The SAP error message KM746, which states "There are gaps in the profit center's period of validity," typically occurs when there are inconsistencies in the validity periods of profit centers in the system. This can happen when the profit center is not valid for the entire period of the transaction or when there are gaps in the defined validity periods for the profit center.
  Cause:
  
  Invalid Profit Center: The profit center being used in a transaction may not be valid for the specific period in which the transaction is being recorded.
  Gaps in Validity Periods: There may be gaps in the defined validity periods for the profit center, meaning that there are time frames where the profit center is not active.
  Master Data Issues: The profit center master data may not be correctly maintained, leading to inconsistencies.
  
  Solution:
  
  
  Check Profit Center Validity:
  
  Go to the profit center master data in SAP (Transaction code: KE52 or KE51).
  Verify the validity periods for the profit center in question. Ensure that there are no gaps and that the profit center is valid for the entire period of the transaction.
  
  
  
  Adjust Validity Periods:
  
  If you find gaps, you may need to extend the validity period of the profit center or create new entries to cover the missing periods.
  
  
  
  Review Transaction Dates:
  
  Ensure that the transaction date falls within the valid period of the profit center. If the transaction date is outside the valid range, it will trigger this error.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about making changes to the profit center master data, consult with your finance or controlling team to ensure that any adjustments align with business processes.
  
  
  
  Repost Transactions:
  
  After correcting the validity periods, you may need to repost the transactions that triggered the error.
  
  
  
  Related Information:
  
  Transaction Codes: KE51 (Create Profit Center), KE52 (Change Profit Center), KE53 (Display Profit Center).
  Profit Center Accounting: Understanding how profit centers are used in your organization’s accounting practices can help prevent similar issues in the future.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions related to this error message.
  
  By following these steps, you should be able to resolve the KM746 error and ensure that your profit center data is correctly maintained.