How To Fix KM728 - Number range for local document type &1 is full

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 728

• Message text: Number range for local document type &1 is full

What causes this issue?

The number range for local document type &V1&, for company code &V2&
and fiscal year &V3& is full. No more free document numbers are
available.

System Response

The data could not be posted.

How to fix this error?

Extend the corresponding number range interval using the function
<DS:SIMG.SIMG_CFMENUORK1GB02>Maintain Number Ranges for Local Documents
</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM728 - Number range for local document type &1 is full ?

  The SAP error message KM728 indicates that the number range for a local document type is full. This typically occurs when the system has exhausted all available numbers in the defined range for a specific document type, preventing the creation of new documents of that type.
  Cause:
  
  Exhausted Number Range: The most common cause is that the number range defined for the local document type has been completely used up. This can happen if the number range is too small for the volume of documents being created.
  Configuration Issues: There may be a misconfiguration in the number range settings, such as incorrect intervals or limits.
  Document Type Mismanagement: If the document type is not properly managed or if there are too many documents being created without proper archiving or deletion, it can lead to this error.
  
  Solution:
  To resolve the KM728 error, you can take the following steps:
  
  
  Check Number Range Configuration:
  
  Go to the transaction code SNRO (Number Range Objects).
  Find the relevant number range object associated with the local document type.
  Check the current status of the number range and see if it is indeed full.
  
  
  
  Extend the Number Range:
  
  If the number range is full, you can extend it by adjusting the upper limit of the number range.
  In the SNRO transaction, select the number range object and adjust the intervals to allow for more numbers.
  
  
  
  Create a New Number Range:
  
  If extending the existing number range is not feasible, consider creating a new number range for the document type.
  Ensure that the new number range is properly configured and assigned to the document type.
  
  
  
  Archiving or Deleting Old Documents:
  
  If applicable, consider archiving or deleting old documents to free up space in the number range.
  This can help manage the number of documents and prevent the number range from filling up too quickly.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team for best practices regarding number range management.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SNRO: Number Range Object Maintenance
  SNUM: Number Range Management
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to number range issues.
  User Authorization: Ensure that you have the necessary authorizations to make changes to number ranges.
  
  By following these steps, you should be able to resolve the KM728 error and continue with your document processing in SAP.